Current through all regulations passed and filed through September 16, 2024
(A)
Purpose. A group
wishing to register will first complete a registration form and information
sheet and will forward this information to the office of campus life. This
information will then be sent for review to the appropriate governing body or
department.
(B)
Requirements.
(1)
Residence halls
must petition Kent interhall council.
(2)
Fraternities must
petition interfraternity council.
(3)
Sororities must
petition panhellenic council.
(4)
Academically
related groups must petition the applicable academic
department.
(5)
All student publications must petition the student
media and policy committee.
(6)
All other
undergraduate groups must petition the undergraduate student
senate.
(7)
All other graduate groups must petition the graduate
student senate.
(C)
Procedures.
(1)
Each of the above
reviewing bodies will be responsible for establishing appropriate procedures to
insure the equitable processing of these requests.
(2)
Review. While
this review is in process, the requesting group may schedule space for a
maximum of two organizational meetings or informational
activities.
(3)
Notice. A campus life staff member will determine if
the information and registration materials fulfill requirements for
registration and will make notification of the results within ten working
days.
(4)
Renewal. Registration is subject to annual renewal
through submission of the renewal of registration form during the first three
weeks of the fall term. Additionally, a new form must be filed any time during
an academic year when new officers are elected.
(5)
Affiliate
members. The registration procedure must state whether the organization accepts
affiliate members. If affiliate members are accepted, the officer or contact
agent completing the registration form must certify by signature that all
affiliate members have been notified in writing of their rights and
restrictions regarding participation in the student organization. The
organization will indicate the number of affiliate members on the registration
form. The office of campus life provides relevant policies regarding affiliate
membership to all student organizations.
(D)
Denial and
rescission. Registration may be denied or rescinded for the following
reasons:
(1)
If
the appropriate reviewing body determines the group is not committed to serving
the best interests of students;
(2)
If any member
(student or affiliate) places the organization in violation of the
administrative policy regarding the registration of student
organizations;
(3)
If the proposed organization illegally discriminates
against those seeking membership;
(4)
If the
organization fails to complete the registration process by the end of the third
week of the fall term or by a later time set by the director of the office of
campus life;
(5)
If the organization has a university account with a
deficit balance and has not made an adequate attempt to rectify the
situation;
(6)
If the organization no longer desires official
registration status;
(7)
If the organization has been found guilty of violations
of university policy;
(8)
If the organization does not have a faculty or staff
member as recognized by the university as its primary advisor.
Loss of registration rescinds all privileges granted to
a registered student organization. Members wishing to regain registered status
must reinitiate the entire procedure outlined
in this rule. Renewal
of registration is not guaranteed; evidence must be presented in reference to
current chances for success of the organization.
Replaces: 3342-4- 01.201
