Ohio Administrative Code
Title 3342 - Kent State University
Chapter 3342-2 - University Constitution, Policies and Bylaws
Section 3342-2-06 - Faculty senate bylaws
Universal Citation: OH Admin Code 3342-2-06
Current through all regulations passed and filed through December 16, 2024
(A) Entitlement and functions of the faculty senate. The entitlement and functions of the faculty senate are specified in the faculty senate charter as included in rule 3342-2-05 of the Administrative Code.
(B) Definitions.
(1) "Tenure-track faculty member" denotes a
full-time faculty member or librarian with indefinite tenure or a full-time
faculty member or librarian in the probationary period prior to the tenure
review. Tenured or tenure-eligible administrators with faculty rank are not
considered to be tenure-track faculty members for the purpose of the faculty
senate charter and bylaws.
(2)
"Full-time non-tenure-eligible faculty member" denotes a full-time faculty
member or full-time librarian who does not hold an appointment in a tenuretrack
position. Administrators with faculty rank are not considered to be fulltime
non-tenure-eligible faculty for the purpose of the faculty senate charter and
bylaws.
(3) "Designee" denotes a
person selected or designated to represent a regular member of faculty senate
or its councils, committees, commissions, or other bodies should the regular
member be unable to fulfill her or his duties for an extended period of time. A
designee has all of the privileges and responsibilities of the regular
member.
(4) "Proxy" denotes a
person serving as a temporary substitute for a regular member of one of faculty
senate's councils, committees, commissions, or other bodies in the regular
member's occasional absence. A proxy has all of the privileges and
responsibilities of the regular member, except voting.
(5) "Delegate of the faculty senate" denotes
an official faculty senate representative to another body which is either
within or external to the university.
(6) "Delegate to the faculty senate" denotes
a person designated to represent other bodies at the faculty senate.
(7) "Petition" denotes a document calling
upon the faculty senate or the entire fulltime faculty to take some action.
Each copy of a petition shall include the full text of the petition and some
number of lines on which a faculty member may indicate his or her support for
the preceding petition by:
(a) Including his
or her handwritten signature or a digital reproduction thereof,
(b) Clearly printing his or her name,
and
(c) Indicating the date signed.
Although a petition may be circulated as an email attachment, in no case does
an email message by itself constitute a petition.
(C) Membership.
(1) Academic and full-time
non-tenure-eligible unit representatives.
(a)
Each academic unit having at least ten tenure-track faculty members shall be
entitled to one representative for the first ten tenure-track faculty members,
a second representative for an additional fifty tenure-track faculty members,
and one additional representative for each fifty tenuretrack faculty members in
excess of sixty.
(i) Administrators with
faculty rank who are tenured or in the probationary period prior to tenure
shall be included in the census of full-time faculty of the academic unit in
which they hold academic rank and may vote in the election for that unit.
However, administrators with faculty rank who are tenured or in the
probationary period prior to tenure may not stand for election to faculty
senate.
(ii) Tenure-track faculty
and tenured administrators with faculty rank whose responsibilities are
exclusively or primarily associated with a regional campus shall be counted in
the census of that campus and, with the exception of the
college of
applied and technical studies, shall not be counted in the census of the
university-wide college or school in which they also hold rank.
(iii) The college of applied
and technical studies census will show some overlap of individuals who
are members of the college
of applied and technical studies, as well as
faculty on a regional campus. Those individuals are entitled to participation
in the election of representatives both from the college of applied
and technical studies and from the regional campus.
(iv) If there are tenure-track faculty
members or tenured administrators with faculty rank not clearly identified with
an academic unit or for whom primary identification is uncertain, such
individuals shall each be assigned for purposes of faculty senate
representation to a specific academic unit by the provost in consultation with
the executive committee of the faculty senate and, if necessary, with the
person(s) involved.
(v) Part-time
faculty members are not eligible for faculty senate membership or participation
in the election of representatives; nor are "visiting" or adjunct faculty,
unless the appointment is explicitly for more than a single academic year of
continuing fulltime teaching, research, or service as a librarian.
(b) Full-time non-tenure-eligible
faculty shall constitute a separate unit and (except as specified in paragraph
(C)(1)(d) of this rule) shall not be counted in the census of the college,
school or department in which they hold rank, nor in the census of the campus
where they have their primary appointment. The full-time non-tenure-eligible
faculty will not be included in the overall census for determination of the
number of at-large representatives. The non-tenure-eligible faculty unit shall
be entitled to one representative for the first ten faculty members, a second
representative for an additional fifty faculty members, and one additional
representative for each fifty faculty in excess of sixty.
(c) The "faculty head count" compiled by the
office of the provost in the fall academic term shall constitute the basis for
identification of academic units entitled to representation; the identification
of tenure-track faculty and "full-time non-tenure-eligible" faculty; and the
assignment of an individual to a specific college, independent school, regional
campus or to the full-time non-tenure-eligible unit. A separate roster of
"administrators with academic rank" shall also be compiled and combined with
the "faculty head count" to constitute the census (referenced in paragraph (C)
(1)(f) of rule
3342-2-05 of the Administrative
Code) for determining the appropriate representation of the academic
units.
(d) If an academic unit has
fewer than ten tenure-track faculty members, but the total number of full-time
faculty members exceeds ten, then the electorate for that unit will consist of
all full-time faculty members.
(e)
If an academic unit or the full-time non-tenure-eligible unit has fewer than
ten members, the unit shall be represented in faculty senate elections through
self-determined affiliation with another academic unit. The total number of
faculty in the combined units shall determine the number of representatives to
be accorded to them.
(2)
There shall be one at-large representative for each one hundred members of the
tenure-track faculty electorate or the major portion thereof (fifty-one through
ninety-nine).
(3) Individuals
holding the following positions or their designees shall be "ex officio"
members of the faculty senate: the president; the provost and vice presidents;
the deans of the colleges and the deans or directors of independent schools;
the dean of university libraries; the dean of university college; the dean of
graduate studies; and the dean of the honors college.
(4) The chair of the retired faculty
association or designee, the executive chair of
the graduate student senate or designee, the president of the undergraduate student
government or designee, an elected representative
from the part-time faculty, and a parliamentarian appointed by the
chair-elect of the faculty senate shall be observers in the faculty senate and
have the right of the floor.
(D) Elections.
(1) Term of office.
(a) The term of office of an elected
representative shall be three years except in such instances as provided for in
this rule.
(b) If it is known or
anticipated that an elected representative will be absent from, or unable to
discharge his or her responsibilities to, the faculty senate for an entire
academic semester (including summer) or longer, the representative's place on
the faculty senate shall be filled during his or her absence by an alternate.
The alternate will serve with full privileges and responsibilities of an
elected representative until the return of the representative he or she
replaces or until the completion of that representative's term.
(c) The secretary of the faculty senate is
responsible for determining whether an alternate representative is needed and
for initiating actions necessary to implement the appointment.
(d) The faculty senate executive committee
shall render decisions when questions are raised regarding the seating of an
alternate representative.
(e) A
representative will be replaced by the highest available alternate from the
immediately preceding election held by the electorate which selected the
representative.
(f) If no alternate
is available from the most recent senate election in that unit to replace a
representative therefrom, it shall be the responsibility of the highest elected
faculty body of that unit to provide for a representative. For at-large
vacancies the faculty senate shall provide for a representative.
(2) Removal and recall of elected
representatives.
(a) When an elected
representative has been absent from three consecutive regular meetings of the
faculty senate without provision for temporary replacement by an alternate (as
provided in paragraph (D)(1)(c) of this rule), the secretary of the senate
shall notify the faculty senate executive committee of this fact and report
same in the minutes of the faculty senate.
(b) After reviewing the circumstances and
discussing them with the affected senator, the faculty senate executive
committee may recommend that the senator be removed from office and his or her
place in the faculty senate assumed by the highest available alternate from the
most recent election of the academic unit (or at-large), the alternate to serve
for the remainder of the term of the removed senator or until the next regular
election for faculty senate representatives, whichever comes first.
(c) Removal shall be effected or disapproved
by majority vote of members present and voting of the faculty senate at a
meeting to which the senator whose removal has been recommended has been
invited and availed both the right of the floor and of the vote, to both of
which as an elected representative to the faculty senate he or she is
entitled.
(d) Upon receipt of a
petition containing the valid signatures of full-time faculty members
comprising twenty per cent of the eligible electorate of that constituency, the
secretary of the faculty senate shall, within thirty days, conduct a special
recall election among the electorate of the constituency which selected the
senator whose recall is being requested.
(e) A two-thirds majority of eligible faculty
voting in the recall election shall effect the removal of the senator, his or
her place in the faculty senate to be assumed by the highest available
alternate from the most recent faculty senate election of that unit.
(f) If no alternate is available, the faculty
senate may advise the executive committee to fill the vacancy in accord with
the provisions of paragraph (D)(1) of this rule.
(g) Representatives elected by an academic
unit who during their term of office change their assigned academic unit shall
be ineligible to complete their elected term, and their place on the senate
shall be filled according to the provisions of paragraphs (D)(1)(e) and
(D)(1)(f) of this rule.
(3) Rotation of terms.
(a) In order to provide for an appropriate
balance between continuity and rotation of faculty senate membership over a
three-year cycle of annual elections among academic unit representation,
at-large representation, and the faculty senate membership as a whole, the
faculty senate executive committee--with the approval of the faculty
senate--shall be empowered prior to the first elections conducted under these
revised provisions of the faculty senate bylaws and at three-year intervals
thereafter to provide for this balance by designating certain specific seats to
be filled for a term shorter than three years.
(b) Wherever possible, this shall be effected
by designating that the initial multiple-representative academic unit and
at-large elections shall be for successively shorter terms, e.g., the first
candidate elected under the fractional single transferable vote system shall
serve a full three-year term, the second a two-year term, and so
forth.
(c) In effecting a proper
distribution of single-representative academic units over a three-year cycle,
the designation shall be made by lot with the independent schools and regional
campuses grouped separately.
(d) In
the implementation of these revised representation and election provisions and
procedures, no incumbent senator is to lose his/her seat prior to the normal
expiration of the term, nor is any academic unit to be denied or delayed its
appropriate representation in the faculty senate.
(4) Nominations.
(a) On the Monday after Thanksgiving the
secretary of the senate shall send forms to each tenure-track and full-time
non-tenure-eligible faculty member for each of the constituencies for which
they are eligible to nominate. Nomination forms are to be submitted to the
faculty senate office no later than the end of the fall term.
(b) Nomination forms for a nominee must
contain the signature of the nominee and at least two signatures of eligible
members of the electorate that the nominee would represent.
(c) A faculty member is eligible to sign no
more than one nomination form for an academic unit representative, no more than
one nomination form for a full-time non-tenure-eligible representative, and no
more than one nomination form for an at-large representative.
(d) In the event that the nominations
obtained for unit representatives or at-large representatives total fewer than
twice the number of representatives to be elected, the executive committee of
the faculty senate shall make the necessary nominations to achieve the desired
number.
(e) Tenure-track faculty
may be nominated either for academic unit representative or for at-large
representative, but not both. Full-time nontenure-eligible faculty may only be
nominated for the non-tenure-eligible unit.
(5) Election procedures.
(a) Ballots shall be sent directly to each
member of the electorate no later than the third week of the spring term either
by physical mail or using electronic means that guarantee the same level of
security and anonymity. Each voter shall receive one ballot for each election
in which he or she is eligible to vote. In the case of ballots mailed
physically, ballots shall be returned to the faculty senate office in a signed
and sealed envelope no later than Friday of the fifth week of the spring term.
In the case of electronic ballots, they will be returned by means to a
designated web site no later than Friday the fifth week of the spring
term.
(b) As a part of these bylaws
there shall be appended a description of the fractional single transferable
vote (FSTV) system, including a sample ballot and a description of the
procedure by which ballots are counted, candidates are declared elected, and
defeated nominees are ranked as alternates. If only two candidates are vying
for one seat, election shall be by simple majority of the valid ballots cast.
Ties will be resolved by the secretary's flip of a coin
in the presence of the chair and vice-chair of the faculty senate or an
equivalent in the online voting system.
(c) The secretary of the faculty senate shall
notify all candidates of the election results, no later than Friday of the
seventh week of classes of the spring term.
(d) The results of all elections shall be
filed and shall become part of the records of the faculty senate.
(E) Officers and delegates.
(1) Election of officers.
(a) In the fifth week of the spring term the
chair of the faculty senate shall appoint a nominating committee from the
elected membership of the present faculty senate. The committee shall have
three members and shall
endeavor to have at least two candidates for the
offices of chair, vice chair, secretary, and one at-large member of the
executive committee from the elected faculty senate membership. The nominating
committee shall issue a call for nominations from the full membership of
faculty senate. The nominating committee shall not put forward any of its
members as candidates. The committee shall determine the best possible slate of
candidates willing to serve in advance of entering their names in nomination.
The names of nominees shall be circulated to members of the faculty
senate-elect no later than ten seven days prior to the penultimate meeting of
the spring term.
(b) Officers of
the faculty senate shall be elected at the penultimate meeting of the spring
term. Elected representatives of the faculty senate-elect shall be invited to
the meeting and shall constitute the electorate. Additional nominations may be
made from the floor by members of the electorate. Elections shall be conducted
by the fractional single transferrable
vote(FSTV) system. Ballots shall be counted
by tellers selected by the chair.
(c) Officers shall be elected sequentially in
the following order: chair, vice chair, and secretary and at-large member of
the executive committee. A defeated candidate may be nominated for another
office.
(d) Term of office/vacancy
in office.
(i) The term of office for all
officers shall be one year. Officers may be re-elected to an office without
limitation provided his or her three-year term has not expired.
(ii) In the event of a vacancy in office of
chair, the vice chair accedes to the office of chair and a special election
will be held to fill the office of vice chair.
(iii) In the event of a vacancy in any other
elected senate office, a special election will be held to fill that
office.
(2)
Officers and their responsibilities.
(a)
Duties of the chair of the faculty senate.
(i)
The chair shall preside at regular and special meetings of the faculty
senate.
(ii) The chair of the
faculty senate shall be the chair of the executive committee.
(iii) The chair or designee shall represent
the faculty senate in its external relations, except where these bylaws provide
for other representatives. The chair shall be one of the representatives to the
Ohio faculty council.
(iv) The
chair shall facilitate the legislative action of the faculty senate by
monitoring the activities of the faculty senate committees, by serving as a
liaison between the faculty senate executive committee and other committees,
and by determining that committee proposals and recommendations are brought to
the faculty senate in proper form and after due process.
(v) In instances in which faculty senate
resolutions are forwarded to individuals or bodies for approval or action, the
chair shall deliver the resolutions and be responsible for reporting to the
faculty senate the responses of the receiver.
(vi) The chair shall be responsible for the
management of the faculty senate office.
(vii) The chair shall be the appointing
officer for all appointed positions in the faculty senate, except that after
the election of officers in the spring term, the chair-elect shall be the
appointing officer for all appointments for the coming year.
(viii) The chair must approve individual
purchases from the faculty senate budget which exceed two hundred fifty
dollars.
(ix) The chair shall have
such other duties as are assigned by actions of the faculty senate, by the
faculty senate charter, or by these bylaws.
(x) The chair of the faculty senate shall
have ex officio membership on all faculty senate councils, committees, and
commissions.
(b) Duties
of the vice chair of the faculty senate.
(i)
The vice chair shall preside at meetings of the faculty senate and shall chair
the faculty senate executive committee in the absence of the chair.
(ii) The vice chair shall assume all of the
duties of the chair of the faculty senate whenever the chair is absent from the
campus more than two consecutive weeks.
(iii) The vice chair of the faculty senate
shall be the chair of the committee on committees.
(c) Duties of the secretary of the faculty
senate.
(i) The secretary shall supervise the
preparation and distribution of the faculty senate minutes.
(ii) The secretary shall be the archivist of
the faculty senate and shall file all faculty senate correspondence and copies
of the minutes of faculty senate committees and other committees reporting to
the faculty senate.
(3) Faculty senate delegates.
(a) Duties of delegates.
(i) Delegates shall be the principal agents
of communication between the faculty senate and the bodies to which the
delegates have been assigned.
(ii)
Delegates shall attend the meetings of the groups to which they have been
assigned.
(iii) Delegates shall
prepare upon request or by their own initiative, oral and/or written reports to
be presented to the faculty senate and/or the faculty senate executive
committee.
(b)
Designation and selection of delegates.
(i)
The chair of the faculty senate shall be the delegate to the board of
trustees.
(ii) The chair of the
faculty senate shall be a member of and the delegate to the president's
advisory council.
(iii) The chair
of the faculty senate shall appoint the requisite delegate(s) to serve during
his/her term to:
(a) The Ohio faculty council.
The chair shall be a delegate to the Ohio faculty council. In addition, the
chair shall appoint one additional delegate and one alternate. The appointee
and the alternate may be any tenure-track or full-time non-tenure-eligible
faculty member.
(b) Appropriate
organization(s) of student governance, as requested.
(c) Appropriate organization(s) of the
university alumni association, as requested.
(d) The university parents organization(s),
as requested.
(e) Such other
university or statewide organizations as may request a delegate representing
the faculty of the university.
(iv) The chair shall also appoint a member of
the tenure-track or full-time non-tenure-eligible faculty, not necessarily a
senator, as a faculty representative to the alumni council.
(4) Removal and recall
of elected officers.
(a) Upon receipt of a
petition containing the valid signatures of faculty senators comprising twenty
per cent of the elected membership of faculty senate, the secretary of the
faculty senate shall within thirty days conduct a special recall election of
the officer whose removal is being requested. If the secretary is the officer
whose recall is requested, this special election shall be conducted by another
elected officer designated by the chair of faculty senate.
(b) A two-thirds majority of eligible
senators voting in the recall election shall effect the removal of the officer.
A special election shall be held to elect a replacement.
(F) Meetings.
(1) Types of meetings.
(a) Regular meetings shall be open
meetings.
(b) Guests may be invited
to closed meetings by the chair of the faculty senate or the faculty senate
executive committee or by vote of the faculty senate.
(c) Special meetings may be called by the
chair of the faculty senate. The chair shall be obliged to convene the faculty
senate whenever one-fifth or more of the members submit a written request for a
special meeting.
(2)
Frequency and schedule of meetings.
(a) The
number of regular meetings in each term shall be at least: fall, four; spring,
four. A summer meeting may be called at the discretion of the executive
committee.
(b) Regular meetings of
the faculty senate shall be scheduled on Mondays, normally the second Monday of
each month of the regular academic year during which the university is in
session.
(c) If called, a summer
meeting shall normally be scheduled the first Monday of the summer III
term.
(3) Procedures and
rules.
(a) Meetings of the senate, except
where explicitly specified otherwise in the faculty senate charter and bylaws,
shall be conducted in accord with "Robert's Rules of Order Revised."
(b) Normally, the regular agenda shall be:
(i) Call to order
(ii) Roll call
(iii) Approval of the agenda
(iv) Approval of minutes
(v) Senate chair's remarksPresi
(vi) dent/provost's remarks
(vii) Old business
(viii) New business
(ix) Announcements/statements for the
record
(x) Adjournment
(c) The faculty senate executive
committee may prepare an agenda which devotes a meeting to discussion,
precludes action, and sets aside "Robert's Rules of Order Revised."
(d) Privileges of the floor.
(i)
Senators shall have
first privilege of the floor, followed by administrators who are exofficio
members of the senate, the retired faculty observer, student observers
(graduate and undergraduate student senate officers), and the part-time faculty
observer..
(ii) Faculty
senate delegates to other bodies shall have the privilege of the floor at all
regular meetings of the faculty senate.
(iii) A guest or delegate may be recognized
if the chair rules that recognition is appropriate. Guests or delegates need
not be introduced by a senate member.
(iv) An elected member of the faculty senate
who will be absent from a meeting may delegate neither his or her seat nor vote
to a proxy.
(e) Voting
procedures.
(i) Voice votes shall be the usual
voting procedure. Other voting procedures (e.g. show of hands) may be selected
at the senate chair's discretion.
(ii) A request by any member for a secret
ballot shall be granted unless a majority of the faculty senate elects to vote
in another manner.
(iii) A member
may move for a roll call vote. The motion for a roll call vote must be
seconded, is not debatable, and must pass by a majority vote.
(iv) Under special circumstances, the faculty
senate, or its councils, committees, commissions or other bodies, may conduct
electronic votes.
(f)
The secretary may require that motions and amendments be submitted in
writing.
(4) Minutes,
invitations and announcements.
(a) An agenda
shall be sent to each member of the faculty senate three working days in
advance of regular meetings.
(b)
All faculty senate delegates and delegates to the faculty senate from other
bodies shall receive invitations and agenda to regular meetings.
(c) The faculty senate, through its chair,
shall invite appropriate administrative officers, including the president, to
discuss university matters with faculty senate.
(d) A full record of the proceedings of each
faculty senate meeting shall be filed in the faculty senate office. An edited
set of minutes which preserves the substance of the meeting shall be
distributed to members of the faculty senate and to chairs and directors of
academic units. At regular intervals, at least once in each academic term, a
digest and status report of faculty senate actions shall be distributed to the
faculty.
(G) Councils, committees and commissions.
(1)
Rights of the faculty senate and definitions. The rights of the faculty senate
and definitions with respect to councils, committees and commissions are
specified in paragraph (G)(1) of rule
3342-2-05 of the Administrative
Code.
(2) Educational policies
council.
(a)
The educational
policies council shall be concerned with conceptual and structural aspects of
long-range academic planning; overall curricular planning; the arbitration of
interdepartmental and intercollegial curricular disputes; the conformity of
collegial and departmental curricular programs and proposals to university-wide
policies; the establishment, inactivation or significant revision of academic
programs; the establishment and discontinuance of bodies or agencies that are
directly related to academic programs; the standards for admission and
graduation of students; library policies and facilities; and such matters as
may be referred to it by college curriculum committees, advisory councils or
the faculty senate that are related to issues that affect undergraduate and
graduate education.
(b)
All
recommendations of the educational policies council related to long-range
academic planning or to the establishment, inactivation or significant revision
of academic policies, programs or bodies shall be submitted to the faculty
senate for approval. Proposals for the inactivation or significant revision to
an academic program shall be preceded by a program review conducted according
to established procedures in the appropriate college..
(c)
Business of the educational policies
council that normally would not come to the faculty senate floor may, at the
option of said council or at the request of the faculty senate, be brought to
the floor.
(d)
All commissions
appointed to consider academic planning for the university shall report to the
educational policies council.
(e)
The chair of the educational policies council shall
appoint a university requirements curriculum committee, which shall be
concerned with the Kent core requirements, diversity requirements,
writing-intensive requirements and experiential learning requirements. This
subcommittee shall report to the educational policies council.
(f)
Chnages to the composition of the educational policies
council membership or changes in the process of selection and appointment of
members to the council shall be proposed by the committee on committees and
approved by the faculty senate
To ensure representation from among the university's graduate coordinators,
(3) Committees of the faculty senate.
(a) Faculty senate executive committee.
(i) The faculty senate executive committee
shall be the three officers elected by the faculty senate (chair, vice chair,
and secretary), one at-large member elected by the faculty senate, and two
senators appointed by the chair-elect prior to the inauguration of his/her term
upon consultation with the other officers-elect and with due regard to
appropriate representation among the collegial units and curricular divisions
of the university. In addition, at the invitation and pleasure of the
chair-elect, the immediate past chair may serve as an ex-officio (not voting)
member of the executive committee.
(ii) The faculty senate executive committee
shall prepare agenda for faculty senate meetings; shall transact routine
business for the faculty senate between meetings; shall meet with the president
regularly for confidential discussions or consideration of faculty senate
business; and shall act for the faculty senate in emergencies. The faculty
senate executive committee may assign responsibilities to faculty senate
councils, committees, and commissions and determine which recommendations of
these bodies require specific faculty senate approval. Individuals may appear
before the faculty senate executive committee to make requests or present ideas
relevant to the current or potential senate business.
(iii) The executive committee shall meet
regularly each term during the academic year and during the summer.
(iv) The secretary of the faculty senate
shall be the secretary of the executive committee and shall circulate minutes
of meetings to all members of the faculty senate.
(v) Subsequent to the election of officers in
the spring term, the chair shall invite members of the executive
committee-elect to all meetings of the executive committee.
(b) Professional standards
committee.
(i) The professional standards
committee shall be concerned with standards and policies encompassing matters
such as faculty rank, promotion, appointment, leave, privilege, tenure, and
dismissal.
(ii) The professional
standards committee shall be concerned with policies and procedures relevant to
the evaluation of academic units.
(iii) The professional standards committee
shall be concerned with the quality of instruction.
(iv)
Changes to the
composition of the professional standards committee membership or changes in
the process of selection and appointment of members to the committee shall be
proposed by the committee on committees and approved by the faculty
senate
(c)
Committee on administrative officers.
(i) The
committee on administrative officers shall interview candidates for the
administrative positions within the province of the committee.
(ii) The committee on administrative officers
shall establish, within the constraints of the law and of the faculty senate
charter and these bylaws, a published set of procedures which shall define the
extent and mechanics of its participation in the selection of administrative
officers. Before becoming operative, the procedures shall be approved by the
faculty senate, the president, and the board.
(iii) The chair of the faculty senate shall
be the chair of the committee on administrative officers.
(iv)
Changes to the composition of the committee on
administrative officers membership or changes in the process of selection and
appointment of members to the committee shall be proposed by the committee on
committees and approved by the faculty senate.
(d) Committee on committees.
(i) The committee on committees shall be a
resource body for the chairelect (or chair) of the faculty senate whose
responsibility it is to oversee the appointment of the members of all senate
committees where the members are not otherwise selected as stipulated by these
bylaws, and to appoint the convener thereof where appropriate.
(ii) The committee on committees should
propose to the, chair-elect or chair of the faculty senate, members and
alternates for appointed positions to be filled on all university councils,
committees, commissions and boards.
(iii) Essential information on each
university and senate body to which the committee on committees nominates
members is maintained in a separate document which shall be approved by the
committee on committees, in which shall be specified the structure of each
group. This catalog of university and senate councils, committees, commissions
and boards identifies the body's charge, qualifications of membership, number
of members and alternates, term and means of appointment, and the office to
which the body reports. Request for alteration of catalog entries may be made
by notifying the chair of the committee on committees no later than January
first, to be effective the following academic year.
(iv) The committee on committees shall make
recommendations regarding the structure and functioning of faculty senate and
university councils, committees, commissions and boards.
(v) In the spring term the committee shall make
available in summary form information on each group and circulate an interest
inventory to all faculty members to determine the committees for which
individuals would like to be considered.
(vi) Annual recommendations of faculty members for
membership on university councils, committees, commissions and boards shall be
completed before the end of the spring term. Prior to the meeting at which
recommendations are made, the faculty senate executive committee shall
designate those university councils, committees, commissions and boards upon
which the faculty senate shall have representation during the coming faculty
senate year within the term of faculty senate, paragraph (G)(6)(a) of the
faculty senate charter as provided for in rule
3342-2-05 of the Administrative
Code.
(vii)
Changes to the composition of the committee on committees
membership or changes in the process of selection and apointment of members to
the committee shall be proposed by the faculty senate executive committee and
approved by the faculty senate
(e) Faculty senate budget advisory
committee.
(i)
The faculty senate budget advisory committee shall be
advisory to the president on matters related to the university
budget.
(ii)
Changes to the composition of the faculty senate budget
advisory committee membership or changes in the process of selection and
appointment of members to the committee shall be proposed by the committee on
committees and approved by the faculty senate.
(f) Faculty ethics committee.
(i) The faculty ethics committee shall serve
as a screening and hearing body for any faculty member(s), who wishes to lodge
a charge of unethical professional practice against another faculty member. A
charge may also be filed against an administrator with faculty rank only in
relation to those responsibilities assigned as a faculty member. "Unethical
professional practice" is defined as violations of the faculty code of
professional ethics (as included in rule
3342-6-17 of the Administrative
Code). The ethics committee may also serve as a hearing body for faculty
members who wish to request a hearing to respond to charges made against them.
(ii) The operating
procedures for the faculty ethics committee shall be developed by the committee
subject to approval by the faculty senate.
(iii)
Changes to the
composition of the faculty ethics committee membership or changes in the
process of selection and appointment of members to the committee shall be
proposed by the committee on committees and approved by the faculty
senate.
(g)
Faculty marshals.
(i)
The faculty
marshals shall be a faculty senate committee charged wth acting as observers
and liaisons between administrators and students during university-wide
gatherings and times of possible unrest. As observers, they are important
sources of information to faculty senate and the faculty as a whole. They will
be trained in coordination with the staff observers, but report to the chair of
faculty senate.
(ii)
The senate executive committee will select from a pool
of volunteers, based on need.
(h)
Survey of student
instruction review committee.
(i)
This committee shall bear primary responsibility for
curating the list of custom questions used in the survey of student instruction
(SSI). The process of curation will allow for modification, removal or addition
of list questions. This committee will also be responsible for preparing an
annual summary of SSI participation rates at both the aggregate level and
broken down by campus, college, undergraduate versus graduate and online versus
traditional delivery. The committee will also respond to requests from faculty
senate executive committee for any additional information on the SSIs. The
committee may make any recommendations to the faculty senate executive
committee specific to the SSIs.
(ii)
Changes to the
composition of the survey of student instruction review committee membership or
changes in the process of selection and appointment of members to the committee
shall be proposed by the committee on committees and approved by the faculty
senate.
(i)
University libraries advisory committee.
(i)
This committee
shall advise and make recommendations to the dean of university libraries and
the provost regarding the short and long-term operations and planning of
university libraries. Matters within the purview of the committee may include,
but are no necessarily limited to, the following:
(a)
Collection
development and budgetary issues;
(b)
Service
initiatives, evaluating existing services, creating new
initiatives;
(c)
Physical facilities (use and planning);
and
(d)
Assessment activities.
(ii)
Changes to the
composition of the university libraries advisory committee membership or
changes in the process of selection and appointment of members to the committee
shall be proposed by the committee on committees and approved by the faculty
senate.
(4) Appointments of commissions of the
faculty senate. Appointments of members of commissions shall terminate at the
end of a faculty senate year. Members may be reappointed if the task of the
commission has not been completed.
(5) Responsibilities and prerogatives of the
faculty senate councils, committees and commissions.
(a) Meetings.
(i) All faculty senate bodies should meet at
least once during each term of the academic year.
(ii) All faculty senate bodies should hold a
planning meeting early in the faculty senate year. Each body should submit an
outline of proposed activities to the executive committee.
(iii) All bodies shall file a copy of the
minutes of their meetings with the faculty senate office.
(b) Facilities and services.
(i) The faculty senate conference room shall
be available for meetings of faculty senate bodies.
(ii) Secretarial services of the faculty
senate office shall be available to faculty senate bodies. Requests for
services shall be directed to the chair of the faculty senate.
(iii) Bodies of the faculty senate may file
requests for funds from the faculty senate budget to support their
activities.
(iv) A faculty senate
body may request that the chair appoint consultants to the body. Consultants
will not have voting privileges.
(c) Reports.
(i) Each faculty senate body shall file a
report at the end of the faculty senate year summarizing the activities of the
body. The chair of the body is responsible for the report.
(ii) Progress reports to the faculty senate
may be made orally.
(iii) Reports
to the faculty senate which summarize investigations or which embody
recommendations shall be submitted in writing.
(iv) Reports which embody major
recommendations shall be submitted to the vice chair of the senate prior to
presentation at a faculty senate meeting. The vice chair or the executive
committee of the faculty senate may request additional work by the body
including hearings which permit interested parties to comment upon proposals.
Reports to members of the senate shall be circulated in advance of the meeting
at which a vote is to occur.
(6) Composition and terms of appointment.
Composition and terms of appointments of members of faculty senate councils,
committees, and commissions except where specified elsewhere in the bylaws
shall be specified for each group in the catalog of university and senate
councils, committees, and commissions.
(7) Membership of faculty senate bodies.
(a) Sizes of faculty senate committees and
commissions. Every effort shall be made to keep committees and commissions
small except when bodies require a number of permanent subcommittees. A
committee or commission with as few as three members is not
inappropriate.
(b) Representation
on faculty senate bodies.
(i) Faculty senate
committees will normally be chaired by members of the faculty senate.
(ii) Faculty senate commissions may be
chaired by any member of the faculty.
(iii) Faculty senate committees shall have at
least two members of the faculty senate as members of the committee. Other
faculty members, students, and alumni may serve as members of the faculty
senate bodies.
(iv) A faculty
senate commission will normally have at least one member of the faculty senate
as a member.
(8) Additional programs, functions, and
responsibilities of the faculty senate may be established.
Disclaimer: These regulations may not be the most recent version. Ohio may have more current or accurate information. We make no warranties or guarantees about the accuracy, completeness, or adequacy of the information contained on this site or the information linked to on the state site. Please check official sources.
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