Current through all regulations passed and filed through September 16, 2024
(A)
Policy statement
and purpose
Official university email accounts are
required for all BGSU students. The official BGSU email address for all
students will be in the form: username@bgsu.edu.
Undergraduate students receiving email
at the official BGSU email address will have these messages automatically
forwarded to their office 365 email box using their username@bgsu.edu
address.
(B)
Policy
At the time of admission or initial
registration, all students are given a BGSU account. Students may anticipate
that official university correspondence will come to them through this email
account and should access this email account on a regular and timely
basis.
Additionally, all students should
recognize that their BGSU account is currently part of the authentication
process used for accessing the MyBGSU portal. MyBGSU is an essential university
tool used for administrative and academic correspondence. It is expected that
students will be required to use this tool to access one or more administrative
or academic services at the university, such as grade reports, class
registration and class assignments/announcements.
(1)
University use of
email - Email is a mechanism for official communication within Bowling Green
state university. The university expects that such communications will be
received and read in a timely fashion. Official email communications are
intended only to meet the academic and administrative needs of the campus
community. As stewards of the process, information technology services is
responsible for directing the use of official student email.
(2)
Assignment of
student email - A BGSU account registration web site is available to allow
students to set up their BGSU account online. This page is located at
http://www.bgsu.edu/newaccountAdmitted students will receive an
information packet that includes information necessary to create their BGSU
account.
Students on the main campus can use the
Web service or can register for an email account by bringing their official
BGSU ID to the technology support center in 110 Hayes hall. Firelands students
can register for an account online or by visiting the Main lab in 231 North and
bringing their official BGSU ID. Accounts must be created before the university
can correspond with its students using the official email
accounts.
Official email addresses will be
directory information unless a student requests otherwise.
(3)
Expectations about student use of email - Students are expected to check their
email on a frequent and consistent basis in order to recognize that certain
communications may be time critical. "I didn't check my email," error in
forwarding mail, or email returned to the university with "mailbox full" or
"user unknown" are not acceptable excuses for missing official university
communications via email. Additionally, no student should share his or her BGSU
password with any other individual. Such sharing could facilitate violations of
federal, state, and/or local laws and therefore is prohibited.
(4)
Redirecting of
email - Students who wish to have email redirected from their official
university email address to another email address (e.g.,@aol.com,
@hotmail.com), may do so, but at their own risk. The university will not be
responsible for the handling of email by outside vendors. Having email
redirected does not absolve students from the responsibilities associated with
the official communication sent to their BGSU account. In order to forward
email, please contact the technology support center in 110 Hayes hall or by
telephone at 419-372-0999.
(5)
Authentication of
confidential information - It is a violation of university policies, including
the codes of student conduct to impersonate a university officer, faculty/staff
member or student. To minimize this risk of fraud, some confidential
information may be made available only through MyBGSU, which is password
protected. In these cases, students will receive email correspondence directing
them to MyBGSU, where they can access the confidential information only by
authenticating. The confidential information will not be available in the email
message. Again, because password protection is a key component of MyBGSU
security, students should never share their passwords or other identifying
information, except as requested by the university.
(6)
Privacy - Users
should exercise extreme caution in using email to communicate confidential or
sensitive matters, and should not assume that email is private or confidential.
It is especially important that users are careful to send messages only to the
intended recipient(s). Particular care should be taken when using the "reply"
command during email correspondence.
(7)
Educational uses
of email - Faculty will determine how electronic forms of communication (e.g.,
email) will be used in their classes, and will specify their requirements in
the course syllabus. This "official student email policy" will ensure that all
students will be able to comply with email based course requirements specified
by faculty. Faculty can therefore make the assumption that students' official
BGSU accounts are being assessed and faculty can use email for their classes
accordingly.
(8)
Enforcement and sanctions
Use of BGSU technology resources must
be completed in compliance with the BGSU information technology
policy(http://www.bgsu.edu/offices/cio/page52522.html).
Any violations will be referred to the appropriate
disciplinary authority for review.
Date: August 6, 2013
