(A)
Policy statement
and purpose
Email is a mechanism for official
communication within Bowling Green state university. Official university
correspondence will be sent to faculty and staff through email and official
university email accounts are required for all BGSU faculty, staff, and
students. The addresses are all of the form: username@bgsu.edu.
(B)
Policy
Email is a mechanism for official
communication within Bowling Green state university. Official university
correspondence will be sent to faculty and staff through email and official
university email accounts are required for all BGSU faculty, staff, and
students. The addresses are all of the form: username@bgsu.edu.
(1)
Faculty and staff
are required to obtain their university email account at the time of
employment/contract.
(2)
Faculty and staff will anticipate that official
university correspondence will come to them through this email account and must
access this email account on a regular and timely basis in order to stay
current with university related communications.
(3)
Faculty and staff
are expected to use their BGSU email account for all email correspondence
related to official university business.
(4)
All use of email
will be completed in a manner consistent with meeting BGSU email
policies.
(5)
Responsibilities
(a)
University
responsibilities
(i)
Official email communications are intended only to meet
the academic and administrative needs of the campus community. As stewards of
the process, information technology services is responsible for directing the
use of official email.
(b)
User
responsibilities
(i)
Faculty and staff who wish to have email redirected
from their official BGSU email address to another email address (e.g.,
@aol.com, @hotmail.com) may do so, but at their own risk. The university will
not be responsible for the handling of email by outside vendors. Having email
redirected does not absolve faculty and staff from the responsibility
associated with the official communication sent to the BGSU account. In order
to forward email, contact the technology support center in 110 Hayes Hall,
tsc@bgsu.edu, or by telephone at 419-372-0999.
(ii)
Users should
exercise extreme caution in using email to communicate confidential or
sensitive matters, and should not assume that email is private and
confidential. Users should be aware that BGSU email correspondence is
considered a public record.
(iii)
Faculty and
staff have the responsibility to recognize that certain communication will be
time critical. The university expects that such communications will be received
and read in a timely fashion.
(6)
Enforcement and
sanctions
Use of BGSU technology resources must
be completed in compliance with the BGSU information technology policy. Any
violations will be referred to the appropriate disciplinary authority for
review.
(7)
Related policies
Information technology
Date: July 1, 2014
