Ohio Administrative Code
Title 3341 - Bowling Green State University
Chapter 3341-6 - Compliance with Occupational Safety and Health Standards
Section 3341-6-20 - Electronic signature
Universal Citation: OH Admin Code 3341-6-20
Current through all regulations passed and filed through September 16, 2024
(A) Policy statement and purpose
It is the purpose of this policy to establish rules for the use and permission for use of electronic signatures at the university in conformance with division (j) of section of the revise code 1306.20(J).
(B) Policy
(1)
This rule applies to electronic signatures involving
Bowling Green state university, in accordance with division (j) of section
1306.20
of the Revised
Code.
(2)
The university policy governing electronic signatures
shall remain consistentwith electronic signature requirements in the Ohio
Revised Code.
(3)
Electronic signatures shall only be used as governed by
the policy governing electronic signatures involving the university as set
forth in paragraph (d) (5) of rule 3341-107 of administrative
code and as specified by the chief financial officer and vice president for
finance and administration or as delegated to the office of information
technology services (ITS).
(4)
When implementing
electronic signatures systems, the university shall consider types of
institutional data, as governed by university policy.
(5)
The university
recognizes an electronic signature as legally binding to the fullest extent
permitted by law.
(6)
An electronic signature may be accepted in all
situations if requirement of a signature or approval is stated or implied in
conformance with requirements set forth by ITS.
(7)
The university
may designate specific university transactions to be executed by electronic
signature.
(8)
The university may, at its discretion, elect to opt out
of conducting business electronically with any party or in any transaction, for
any reason or no reason.
(a)
Employees, including student employees, acting within
the scope of their employment may not opt out of conducting a transaction
electronically.
(b)
Individuals and entities (excluding employees acting
within the scope of their employment) may seek to opt out of conducting a
transaction electronically by providing written notice of a request to opt out
of conducting business with the university electronically.
(9)
An
electronic signature that does not employ a university-approved authentication
method at the time of signature may not be binding on the
university.
(10)
All security procedures and technologies shall provide
authentication, nonrepudiation, and integrity to the extent that is reasonable
for each electronic signature, as determined by the university.
(11)
When at any time
during a transaction the university requires a signature or is conducting a
financial transaction, the university shall require a separate and distinct
action on the part of the person conducting the transaction for financial
transactions and each signature. The separate and distinct action shall be
clearly marked as indicating an intent to complete a financial transaction or
electronically sign a record. The separate and distinct action may include a
series of keystrokes, a click of a mouse, or other similar
actions.
(12)
Electronic signature documentation shall be maintained
in accordance with the university record retention schedule and as specified by
the university policy governing electronic signatures.
(13)
The university
shall identify responsibilities of individuals and units regarding electronic
signatures.
Date: March 2, 2015
Disclaimer: These regulations may not be the most recent version. Ohio may have more current or accurate information. We make no warranties or guarantees about the accuracy, completeness, or adequacy of the information contained on this site or the information linked to on the state site. Please check official sources.
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