Ohio Administrative Code
Title 3341 - Bowling Green State University
Chapter 3341-5 - Administrative Staff Policies
Section 3341-5-25 - Solicitation

(1) Individual, departmental or college special activities: Individuals or groups seeking funding for academic-related activities (such as conference attendance or remuneration of speakers for campus events) must present a written proposal to their departmental chair or director for consideration. Awards for such requests are at the discretion of the chair or director. Requests that are approved at the departmental level, but for which full or partial funding is not available, may be transmitted to the college dean for consideration. Requests forwarded to the dean must be accompanied by a written endorsement from the chair or director.

(2) Requests approved by the dean, but for which full or partial funding is unavailable, may be transmitted to the provost and vice president for academic affairs when accompanied by an endorsement from the dean. (If the activity, in whole or in part, has a student affairs focus or component, the solicitation should be sent to the vice president for student affairs.)

(3) Guidelines for funding proposals at the departmental or college level suggest inclusion of a:

(4) Requests that are denied can be revised and resubmitted for further consideration at the appropriate level.

(5) University-wide special activities: If the activity, in whole or in part, has an academic affairs focus or component, the solicitation should be sent to the provost and vice president for academic affairs. The provost will meet with the council of deans to determine whether the activity is worthy of funding consideration and what each reporting academic affairs unit will agree to contribute to the activity. The campus group or individual will be informed of the decision and, if appropriate, the breakdown of funding agreements. (If the activity, in whole or in part, has a student affairs focus or component, the solicitation should be sent to the vice president for student affairs.)

(6) Requests for funding for university-wide activities must be accompanied by a written proposal including a:

(7) Applications for funding must be made prior to official commitment and or implementation of the event or program. Individuals and/or organizations that do not follow the official procedure to secure funding in advance are ineligible for support.

(8) Each individual, organization, and division named in the request must receive a copy of the submitted proposal.

(9) No solicitation for university-wide special activities should be made to individual campus units. Campus groups and/or individuals whose planned activities are more narrowly focused within the academic or student affairs divisions (e.g., an individual college) may solicit funds internally from that unit. However, the same general procedures should be followed.

Date: January 1, 2014