Current through all regulations passed and filed through September 16, 2024
(A)
Policy statement
and purpose
This policy outlines the scholarship
appeal process to allow a student to petition to receive his/her scholarship(s)
after not meeting the minimum cGPA and course load requirements.
(B)
Policy
A student's cGPA is reviewed annually,
after spring term, to determine if his/her scholarship(s) will automatically be
renewed or if the scholarship(s) will be revoked. A student who does not meet
the scholarship renewal criteria is given the opportunity to appeal the
decision to suspend his/her scholarship(s) based on extenuating circumstances.
The student must complete the scholarship appeal form supplying detailed
information explaining the circumstance and provide documentation to support
the appeal. Once the appeal is received, the scholarship committee will meet to
discuss the appeal, and subsequently render a decision to either approve or
deny the appeal. The scholarship committee has the final authority to determine
if the scholarship(s) will be extended or denied a student. Decisions made by
the scholarship committee are conclusive and cannot be appealed.
A student may also complete a
scholarship appeal form to appeal to use his/her scholarship(s) in the summer
term or at a less than full-time course load, with the understanding that this
will count as a full term of usage toward the maximum eight terms of
eligibility. Students wishing to utilize one of these options must complete a
scholarship appeal form requesting to use their funds.
(1)
Scholarship
renewal requires the following:
(a)
Students in cohorts prior to 2138 must maintain two
point seventy five GPA and a full-time course load at the end of the spring
term.
(b)
Students in cohorts 2138 or after must maintain a three
point zero GPA and a full-time course load at the end of the spring
term.
(2)
Reasons for appeal approval:
(a)
Documented
medical issues which have since been resolved. If a student does not submit the
medical documentation showing dates of illness and the prognosis, the appeal
can either be denied, or the committee can request additional documentation
from the student.
(b)
Documented family situation which adversely affected
student's ability to concentrate (such as family issues at home when student
started/attended college, death in the family or a close relative (would need
documentation showing the date of death of the relative),
etc.).
(c)
The student realizes that he/she didn't focus on school
initially and are now making improvement in their GPA by utilizing various
support services across campus.
(d)
Using a
scholarship at less than full-time enrollment. This appeal type still counts as
one term of scholarship usage even though the scholarship value may be reduced
below what is typically awarded during a "regular" semester of full-time
enrollment.
(e)
Summer usage of a scholarship.
(f)
Students who have
not attended classes for more than one semester (usually due to co-ops, study
abroad, or stopping out), who have had their scholarships
removed.
(3)
Reasons for appeal denial:
(a)
Adjustment to
college and the coursework rigor required in college
(b)
Homesickness
(c)
Change in major
(d)
Student has used
all eight semesters of their scholarship eligibility. Appeals are not granted
for additional terms because the student added another major, changed majors,
etc.
(e)
Students requesting to use all of his/her scholarship
monies within one semester. The excess scholarship funds which a student
doesn't utilize (due to an early graduation, for example) cannot be "cashed
out" or applied to one semester of fees due.
Date: February 4th, 2015
