Current through all regulations passed and filed through September 16, 2024
(A) Policy statement and purpose
This policy describes criteria for leave of absence for
graduate students.
(B)
Policy
Students may request an approved leave of absence from the
university by sending a request, endorsed by the graduate coordinator, to the
graduate college. A leave of absence must be for a designated period of time
(typically one or more semesters), and the maximum
approved leave of absence in twelve months. If
a student is on an approved leave of absence, the time of the leave does not
count against the six- or eight-year time limit for degree completion; the
student cannot use university services during a leave of absence. Students may
not take a leave of absence for the purpose of taking undergraduate courses.
Students should work with the office of registration and records in regard to
withdrawing from their coursework while on leave of absence.
International students requesting a leave of absence should
consult the
office of international student services to discuss potential
impacts on immigration status.
For deployed military personnel, the graduate college
"dissertation/thesis clock" will stop when a student is granted a military
leave of absence for the duration of the military leave of absence and within
accordance to the section
3345.53 of the Revised Code. A
student will be given one additional year upon returning from a military leave
of absence before the "dissertation clock" begins again. The time spent on a
military leave of absence will not be counted towards the total time-to-degree,
and continuous registration will not be required. Additional accommodations for
graduate students returning from active duty should be requested in writing to
the graduate college.
Active duty policy per section
3345.53 of the Revised Code: As
used in this paragraph, "active duty" means full-time duty in the active
military service of the United States, including full-time training duty,
annual training duty, and active state duty for members of the national
guard.
(1) Each state institution of
higher education, as defined in section
3345.011 of the Revised Code,
shall grant a student a military leave of absence from the institution while
the student is serving on active duty, and for one year after the conclusion of
that service, if the student is a member of the United States national guard or
other reserve component of the armed forces of the United States, or a member
of those armed forces in a retired status, and is called to active duty. The
student shall not suffer an academic penalty as a result of the leave of
absence.
(2) If requested by a
student granted a military leave of absence pursuant to paragraph A of this
policy not later than one year after the student's release from active duty,
the state institution of higher education in which the student is enrolled
shall do either of the following, as elected by the student:
(a) Credit tuition and fee charges toward a
subsequent academic term in an amount that is one hundred per cent of what the
student paid the institution for the academic term in which the student
withdraws;
(b) Refund tuition and
fees paid for the academic term, provided the student withdraws before the
withdraw date established by the institution. The refund shall equal one
hundred per cent of the tuition and fee charges the student paid the
institution for the academic term. If the student withdraws after the withdraw
date established by the institution, the student is ineligible for a refund of
tuition and fee charges. For the purposes of this section, the "withdraw date"
shall be the same as the date set by the institution for its general student
population to withdraw from the institution or a course or class without
academic penalty.
(3) If
requested by a student granted a military leave of absence pursuant to
paragraph (A) of this policy not later than one year after the student's
release from active duty, the state institution of higher education shall
restore the student to the educational status the student had attained prior to
being called to active duty without loss of academic credits earned,
scholarships or grants awarded, or tuition and other fees paid prior to the
commencement of active duty, except as provided in paragraph (B) of this
policy.
(4) If a state institution
of higher education fails to comply with this section, the student may bring an
action against the institution to enforce its provisions in the court of
claims. The court may award reasonable attorney's fees and expenses if the
student prevails in the action.
