Ohio Administrative Code
Title 3339 - Miami University
Chapter 3339-16 - University Property
Section 3339-16-09 - Procurement and purchasing policy

(A) General

The university is committed to using responsible, equitable, and transparent procurement processes. The purpose of this policy is to enable the university to acquire high-quality goods and services at the best possible prices. The procurement processes are designed to maximize the purchasing power and expertise of the university through state-of-the-art sourcing strategies. The vice president for finance and business services and/or his/her designees have the exclusive authority and responsibility for the procurement of goods and services. Each faculty and staff member is responsible for complying with the university's procurement processes.

(B) Office of purchasing responsibilities

The office of purchasing has been designated as the university office responsible for establishing and implementing the purchasing processes approved by the vice president for finance and business services. No other university office or employee has the authority to contractually obligate the university to pay money except as specifically authorized through the purchasing processes established by the office of purchasing (e.g., Miami buyway) or as authorized in writing by the vice president for finance and business services and/or his/her designees.

(C) University purchasing and travel cards

In limited cases, university departments and/or employees have been given the privilege of using a university purchasing and/or travel card. The university expects that each faculty and staff member when using a university purchasing and/or travel card will make every reasonable effort to ensure that funds are used in a responsible, legal, ethical manner and in conformity with the Miami university purchasing card policy and procedure handbook and the university's hosting and travel policies in the purchasing and payment handbook.

Policy, procedures, and practices which govern purchases at Miami university are contained in the "purchases and payments handbook available online at www.units.muohio.edu/controller/pro/accounts_payable. This handbook details policies and regulations, and provides information and instruction for effective handling of all types of procurement transactions. It is essential that faculty and staff be familiar with the basic information and requirements contained in the handbook, and refer to the handbook for detailed information prior to initiating or conducting transactions.

Replaces: 3339-16-09