Ohio Administrative Code
Title 3339 - Miami University
Chapter 3339-1 - Administrative Officers of the Board of Trustees
Section 3339-1-02 - Meetings and organization of the board of trustees
Current through all regulations passed and filed through September 16, 2024
(A) Regular meetings
The board shall hold at least four regular meetings each year on dates, and times, and at such locations as established by the chair of the board. Unless otherwise specified, all meetings of the board will be held at the Oxford campus.
(B) Special meetings
A special meeting of the board shall be held upon call of the chair of the board who shall fix the date, time, and location of the meeting. Further, upon written petition of not less than five voting members of the board, the chair of the board shall call a special meeting of the board at the date, time, and place set forth in the petition.
(C) Emergency meetings
In the event of an emergency requiring immediate official action, the chair may call an emergency meeting. Notice of an emergency meeting must be given to all news media outlets that have requested such notification.
(D) Notice of meetings
Public notice of all meetings shall be given in accordance with the requirements of section 121.22 of the Revised Code. Any person may obtain information regarding the time, date, and location of all meetings by contacting the secretary to the board or by visiting https://miamioh.edu/about-miami/leadership/president/bot/meeting-dates/index.html.
(E) Quorum
A majority of the voting members of the board, when duly convened, shall constitute a quorum. A majority of the voting members of the board must be present at a duly convened meeting to vote on resolutions or ordinances.
(F) Parliamentary authority
Robert's Rules of Order, newly revised (most recent edition), shall be accepted as authority on all questions of parliamentary procedure not determined by this chapter or provisions of the Revised Code of the state of Ohio.
(G) Election of officers
At the meeting in September of each year, the chair shall appoint a nominating committee of three Trustees. The committee will be charged with proposing a slate of the following officers, selected from the voting members of the board: a chair, a vice chair, a secretary of the board and a teasurer of the board. At the meeting in December of each year, the board shall consider the proposed slate and elect from the voting members of the board: a chair, a vice chair, a secretary of the board and a treasurer of the board. These officers shall hold their respective office from January first through December thirty-first of the year succeeding their election and until their respective successors have been elected, so long as they shall continue to be trustees.
(H) Duties of officers
The chair shall preside at all meetings and appoint committees. The chair serves as an ex-officio member of all board committees, except the nominating committee. The chair is responsible for establishing the agenda for board meetings.
The vice chair serves in the absence of the chair and assists the chair at the latter's request.
The secretary of the board shall maintain such records as the board requires.
The treasurer of the board shall maintain such financial records as the board requires.
(I) Vacancy in office
In the event of a vacancy in the office of chair, the vice chair shall become chair. The chair shall then nominate a vice-chair to fill the remainder of vice chair term. The office of vice chair shall be confirmed at the next regular or special meeting of the board.
In the event of a vacancy in the office of secretary of the board or treasurer of the board, the vacancy shall be filled by election at the next regular or special meeting of the board.
(J) Minutes
Minutes of each meeting of the board shall be distributed to the members of the board within thirty days after the meeting. All minutes shall be signed by the secretary to the board.
(K) Reimbursement for expenses
All trustees are entitled to reimbursement for travel expenses incurred in attending meetings of a committee or of the board, and reimbursement of expenses incurred in attending meetings as a representative of the board, in accordance with law.
Replaces: 3339-1-02
