Current through all regulations passed and filed through September 16, 2024
(A)
Overview
This policy establishes the procedures
for employees to have the use of three sick leave days as personal days per
year. This policy provides incentive for employees to accumulate sick leave
hours for the purpose for which it is intended. This policy covers bargaining
unit employees and any references to "classified employees" should be
interpreted as bargaining unit employees. Bargaining unit employees covered
under a collective bargaining agreement should refer to their current contract
for specifics of participation.
Ohio university will grant eligible
employees the right to use three sick leave days as personal days in
recognition of the fact that some legal, private business, or family matters
must be carried out during normal work hours.
Eligible employees must meet all of the
following criteria:
(1)
Full-time and part-time classified employees serving in
a regular certified or provisional appointment.
(2)
Classified
employees will be eligible for personal leave during a fiscal year if they had
a sick leave balance of at least one hundred twenty hours of accumulated sick
leave for those assigned to eight hour shifts, or one hundred fifty hours of
accumulated sick leave for those assigned to ten hour shifts, at the end of the
last pay period of the prior fiscal year (this is the last pay period that does
not include July first).
(3)
Intermittent and temporary employees are not
eligible.
(B)
Notification
When an employee needs to use personal
time, the employee is required to notify their immediate supervisor (or other
designated person). Such notification should be made as soon as possible, but
must be made no later than one-half hour after the employee's scheduled time to
start work. If such notification is not made, the absence may be charged to
leave without pay, except when emergency or other extenuating conditions make
it impossible to give proper notice. Notification for personal time follows the
same rules as for sick leave for classified employees; (see policy
40.030).
(C)
Process
(1)
Eligibility to use personal leave will be on a fiscal
year basis; university sick leave records will be used to determine accrued
balances. Staff members who do not have a balance of one hundred twenty hours
of sick leave, for those assigned to eight hours shifts, and one hundred fifty
hours accumulated sick leave for those assigned to ten-hour shifts, will be
ineligible to use personal leave until the beginning of a fiscal year in which
their sick leave records confirm an eligible balance at the end of the last pay
period of the prior fiscal year.
(2)
Following the
last pay period of the fiscal year, any unused personal leave will revert to
sick leave. The resulting sick leave balance will then be evaluated to
determine eligibility for the new fiscal year.
(3)
At the start of
the new fiscal year, twenty-four hours (for those individuals assigned to
eight-hour shifts), or thirty hours (for those individuals assigned to ten-hour
shifts), of sick leave will be converted to personal leave, for each staff
member who qualifies.
(4)
As the personal leave is requested and used, it is
deducted from the personal leave balance.
(5)
Personal leave
may be charged in minimum units of one hour.
(6)
Staff may use
personal leave only for the days and hours for which they normally would have
been scheduled to work, but not to include scheduled overtime.
(7)
Personal leave
may not be used to cover unexcused absences, or to make up
time.
(8)
The conversion of sick leave to personal leave and vice
versa is on a one-to-one ratio.
(9)
Personal leave
may not be used to extend an employee's active pay status for the purpose of
accruing overtime or compensatory time. It may not be used to extend an
employee's date of resignation or retirement.
(10)
Personal leave
will be reported using the current university and departmental sick leave
policies in place. Personal leave usage will not be a factor in attendance
ratings unless procedures are not followed by the employee.
(11)
Upon separation,
all unused personal days shall revert back to sick leave.
(12)
If the
university declares financial exigency, all unused personal leave will revert
to sick leave balances.
Replaces: 3337-40-28
