Ohio Administrative Code
Title 3337 - Ohio University
Chapter 3337-3 - Faculty Governance
Section 3337-3-05 - Academic activity policies
Universal Citation: OH Admin Code 3337-3-05
Current through all regulations passed and filed through March 18, 2024
(A) General
(1) Scope. The obligations of the teacher are
self-evident. These obligations will be honored at Ohio university. Whenever
questions arise about the relationship between faculty and student, those
concerned should consult with the appropriate chairman or dean. Specific
questions about administrative matters should also be addressed to chairmen or
deans.
(2) Faculty absences. The
teacher is expected to meet all classes for which he is scheduled. Members of
the faculty who must be absent from teaching responsibilities shall have the
approval of the chairman of the department and the dean of the college. If an
absence can be anticipated, approval shall be obtained in advance and where
possible, arrangements made for a substitute.
(3) Change of instructor, time, or place of
meeting. Change of instructor, time, or place of meeting for a class as
scheduled may be made only with the approval of the department chairman, the
dean of the college, and the scheduling office. The dean shall report in
writing all approved changes to the registration and scheduling
offices.
(4) Information given
class at first meeting.
(a) The call number,
the descriptive title, and the department and catalog number of the
course.
(b) Prerequisites to the
course, if any.
(c) The name of the
instructor offering the course.
(d)
The penalty for dishonesty.
(e) An
explanation of policy relative to absences.
(f) The basis for grading in the
course.
(5) Class
attendance policy.
(a) Because class
attendance is an academic each instructor is responsible for his attendance
policy. He will convey this policy to his students during the first week of
classes each term. A written statement of his attendance policy will be
transmitted to the chairman of his department. (It is noted that all classes
will meet for their' full period on days immediately before and after
vacation.)
(b) A student, whose
name appears on a class list for a given quarter, but who has not attended the
first two classes and who has not notified the instructor, may be dropped from
the class roll.
(6)
Class lists and record books. Faculty members shall make up their class rolls
solely from the class lists issued from the registration office. Names of
students who have withdrawn from class should* upon receipt of official notice
of withdrawal, be crossed off the class roll. A grade of "WF" or "WP" should be
submitted in accordance with instructions accompanying the notice of
withdrawal.
(7) Office hours for
student conferences. Members of the faculty are expected to maintain an
adequate number of office hours in accordance with a posted schedule and by
appointment.
(8) Texts. Textbook
orders should go to the department chairmen for processing and forwarding to
the bookstore services coordinator who delivers them to the bookstores.
Individual faculty members are not permitted to sell textbooks or other
classroom material directly to students. Duplicated materials prepared by the
faculty for Sale to students are sold to students by "Logan's Book Store" and
the "College Book Store" according to the agreement between the university and
these stores.
(B) Final examinations and change of grade.,
(1) Final
examinations.
(a) The schedule of final
examinations is prepared by the scheduling office and each faculty member
receives a copy through the campus mail. Deviations from this schedule can be
made only with prior approval of the dean of the college and must be cleared
with the scheduling office.
(b) The
formal final examination, written in class, will be given in courses numbered
three hundred or above at the discretion of the instructor. In its place,
however, he may substitute some other method for bringing the course into focus
and for evaluating the students. In either case, the instructor will continue
to meet his class at the time the final examination is scheduled either to give
the test or to receive the work which takes its place.
(c) If an instructor feels that the course
objectives can be better met by some method other than the final examination,
he will announce this plan to the class at the beginning of the quarter, and,
along with his statement of attendance policy, inform the department chairman
in writing of his intentions.
(d)
Final examinations may not be given, nor final projects in lieu of an
examination be required, at any time prior to the regular examination period.
Students are entitled to this period for examination and/or project purposes,
and should be so informed. If a student is made to take an examination or
submit a final project prior to the stated final examination period, he should
appeal to the dean of his college.
(e) In their last quarter on campus,
graduating seniors may be excused from taking a final examination at the
discretion of their professor. This will apply to classes below as well as
above the three hundred level.
(2) Correction of grade. A grade reported to
the office of records becomes official as soon as it is reported. A grade may
be changed only when it can be clearly shown that an error has been made in
making out or in reporting the grade. Satisfactory evidence of error in
computation, copying, or recording must be presented to the director of records
with the request to correct a grade.
(3) Appeals. The instructor assigned to a
class has full responsibility for grading. A student may appeal through the
chairman of the department to the dean of the college for redress of grievance,
provided has conferred with his instructor on the subject. The appeal can then
be taken to the student grievance board for its consideration and
recommendation, if the student requests or the dean recommends such action. The
board acts in an advisory capacity and the instructor should give careful
consideration to any recommendation the board sees fit to make but the final
determination of a grade or a grade change rests with the instructor. In
unusual circumstances e.g., death, incapacity, or indefinite inaccessibility of
the instructor-the department chairman is responsible for the final grade,
subject to appeal by the student to the dean and the student grievance
board.
(C) Participation in outside work.
(1) Members of the faculty
are free to assist in research or scientific studies conducted by state,
regional, and national educational and professional organizations, and in
outside work of a professional nature. When such participation necessitates a
reduction of teaching load and/or administrative responsibility, or when the
expenditure of university funds is involved, it is necessary to secure official
approval from the appropriate dean.
(2) All outside work of a professional nature
by members of the faculty, not a part of the official duties, shall be reported
to the dean of faculties and the president by the dean concerned. Members of
the faculty shall, as soon as an agreement has been made or work has started,
submit to their department head, dean, and the dean of faculties, reports on
the nature and extent of outside work. If the outside employer requires the
faculty member to sign a patent agreement, such agreement must have prior
approval and must be worked out in accordance with the university policy on
patents.
(3) In no case shall
outside employment interfere with specified regular university duties and the
effective service of the faculty member.
(4) In the event that a question arises about
the conflict of outside work with effective service to the university,
consultation with the faculty member shall be held by his department chairman
and the academic dean. Decision by the dean, subject to review by the dean of
facilities and by the president, shall be final on this point.
(5) If a faculty or staff member serving as a
consultant to an outside agency or company requires the use of university
facilities and/or equipment for purposes of consultantship, such usage shall be
only on an occasional and brief basis, and only with permission of the
department chairman or campus director. Such permission shall include agreement
upon any appropriate provisions for liability and/or fees. Should more
extensive or frequent usage be needed, the development of a grant or contract
between the agency/company and the university would be appropriate.
(6) A student engaged in a project related to
or part of a consultant's work should be paid by the consultant or the
agency/company at a rate appropriate to the task and equivalent to the rate
normally paid students for university-sponsored work.
(D) Course auditing privileges. Any member of the faculty may audit courses without fee, provided he has the approval of the dean of his college and the instructors of the courses.
(E) Faculty and administrator registration for graduate degrees.
(1) The dean of the
graduate college and the graduate council will screen all applications for
admission to graduate degree programs from faculty and administrators of Ohio
university. In general, full-time faculty and full-time administrators will not
be eligible to receive graduate degrees, although those persons already
admitted to graduate degree-granting programs will be allowed to complete their
degrees. Interpretations of this policy, and exceptions to it, shall be decided
solely by the graduate council.
(2) A full-time faculty member or full-time
administrator at Ohio university who (a)
has already been admitted to a degree program; (b) is admitted under exceptional circumstances;
or is enrolled-in a non-degree status (c)
may, with the approval of his academic advisor and his supervisor, carry no
more than a half-time load per quarter, as defined by the department, with the
concurrence of the graduate college. Course loads taken during breaks in
regular employment (such as summers for nine-month faculty) will be limited
only by graduate college regulations.
(F) Travel and entertainment expense. It is the policy of Ohio university to reimburse its personnel for reasonable and necessary travel and entertainment expenses incurred in the conduct of official university business. Detailed regulations governing reporting and reimbursement of travel and entertainment expenses are published in the policies and procedures manual.
(G) Ohio university patent policy. Patentable discoveries sometimes result from research performed at Ohio university. It is the desire of the university to be as helpful as possible in protecting the patent rights of the faculty and researchers, students and employees, to the fullest extent compatible with the public interest and the rights of the university. To this end the university has set up a patents committee and has contracted for the patent management services of the "Research Corporation" and of the "Battelle Development Corporation" and has authorized the hiring of patent attorneys to file patent applications. Detailed description of university patent policies can be found in the policies and procedures manual.
(H) Course credit and grading in emergencies.
(1) In the event that an academic quarter is
terminated prematurely and rule two is invoked by the board of regents, an
entry on each student's record would be made indicating that the quarter has
been terminated and that no credit or grades could be given.
(2) In the event that an academic quarter is
terminated prematurely and rule two is not invoked by the board of regents, the
following policies are in effect:
(a)
Students with a record of non-attendance or who are delinquent in their work
(missed quizzes, examinations, reports, etc.) at the discretion of their
instructor may receive no credit or a failing grade for the term. Instructors
shall notify such students of the reasons for receiving no credit or a failing
grade.
(b) The amount of credit
hours and the mode of completing the course shall be recommended by the
instructor and approved by his department or a committee thereof. The specific
grade will be assigned by the instructor.
(c) Policies developed in paragraph (H)(2)(b)
above shall be placed in writing and a copy filed in the department office and
in the office of the college dean, and a copy sent to each student involved.
The faculty senate shall recommend a date by which course work should be
completed and grades submitted.
(3) In the event that an academic quarter is
temporarily interrupted and the full ten weeks of instruction are subsequently
completed, normal grading policies will apply.
(I) Guidelines for sponsored research.
(1) Ohio university recognizes its
responsibility to serve community (local, state, national, international)
interests as it fulfills its basic educational objectives of undergraduate,
graduate, and professional teaching, advanced research, and public service. It
also recognizes its obligation as a center of higher learning to extend and
understand knowledge in order that human life and liberty be preserved and
enriched, not degraded or destroyed. The rights to engage in scholarly
activity, to pursue individual intellectual inquiry, and to publish and
communicate are basic to these objectives and obligations of the university and
its scholars. It is in this context that the university appraises its sponsored
research programs and encourages and assists its faculty through the research
institute.
(2) The policies of the
university with respect to sponsored research are based on the following
principles:
(a) Any sponsored research that
is to be undertaken must be demonstrably supportive of the instructional and
research objectives of the departments, centers, and institutes in which the
research is to be conducted. Proposals for research will be reviewed, weighing
needs and benefits against costs and restrictions, to determine their
acceptability.
(b) The university
does not accept sponsored research, the restrictions on which prevent
disclosure of the sponsor, the existence of the contract, or adequate review of
the appropriateness of the program to academic pursuits of the
university.
(c) The university,
through the office of the director of research, in concert with the principal
investigator, his department and college, will seek to minimize restrictions on
publication and scholarly communication imposed by those research contracts
that are accepted.
(d) The graduate
college does not accept theses or dissertations containing material developed
as part of a research project if the theses or dissertations are restricted
from publication. Publications, for this purpose, includes depositing the
manuscript with the graduate college, the department, and cataloging by the
dean library, microfilming and distribution by university microfilms.
(e) The university will accept research
contracts at the request of the federal government which go beyond the
immediate research interests of faculty members and their departments only
under the most pressing demands of national interest and welfare.
(f) The university does not accept sponsored
programs requiring the university to be involved directly in the development of
weapons or weapons systems.
(J) Policy for faculty participation in instructional t.v. production. It is the policy of Ohio university to encourage educational innovation and experimentation in the use of techniques which improve instructional effectiveness and efficiency. Television should be one of the educational tools available to the student and the teacher. Detailed description of this policy can be found in the policy and procedure manual.
Disclaimer: These regulations may not be the most recent version. Ohio may have more current or accurate information. We make no warranties or guarantees about the accuracy, completeness, or adequacy of the information contained on this site or the information linked to on the state site. Please check official sources.
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