Current through all regulations passed and filed through September 16, 2024
(A)
Overview
Ohio university students often travel
as part of their academic and co-curricular activities. The following policy
outlines requirements designed to manage university-affiliated travel and
support the safety of its student travelers.
(B)
Scope
This policy applies to all student
travel that is undertaken by enrolled students and facilitated or sponsored by
Ohio university, hereafter referred to as university, regardless of whether
credit funding is granted for activities during travel. This policy refers to
travel that is beyond one-hunred miles of the Ohio university campus of
departure, begins on one calendar day and ends on another, or entails activity
in another state. This includes, but is not limited to:
(1)
Travel for
university credit;
(2)
Travel that fufills a degree requirement, including but
not limited to, internships. field studies, research and service
learning;
(3)
Travel supported by univesity funding, including, but
not limited to, scholarships, grants, endowments, financial
aid;
(4)
Credit-bearing and non-credit bearing international and
domestic study away and exchange programs administered by the
university;
(5)
International or domestic study away programs
undertaken or credit transfer;
(6)
Travel with or
organized by a university faculty or staff member;
(7)
Travel in support
of or as part of a university research or creative activity;
(8)
Professional
development opportunities, including, but not limited to, conference attendance
and networking events sanctioned by a university unit;
(9)
Travel organized
by studemt organizations, including club sports and intramural teams.
This policy does not cover personal
travel such as vacation. This policy also excludes student travel to athletic
or other events unless travel is sponsored by a university unit or student
organization.
This policy is not applicable to
"National Collegiate Athletic Association" (NCAA) and/or "United States
Collegiate Athletic Association" (USCAA) student athletic travel which is
regulated under NCAA and/or USCAA rules and regulations and the Ohio university
department of athletics.
(C)
All travel
(domestic and international)
(1)
Students must comply with the Ohio university student
code of conduct and with all applicable university policies, procedures, rules,
and regulations. Noncompliance could result in disciplinary action as described
in the student code of conduct.
(2)
Students under
eighteen years of age must provide signature approval of travel from a parent
or legal guardian.
(3)
Travel must be centrally registered in accordance with
student travel registration procedure.
(D)
International
travel
(1)
Students will be enrolled in the university's international
health insurance policy as part of the travel registration process. A charge
may be assessed to the traveler's student account.
(2)
Students are
expected to review security information provided by the U.S. department of
state.
In cases where the destination has a
high risk rating of "Level 3" ("Reconsider Travel") or "Level 4" ("Do Not
Travel"), students must review security information provided by the U.S.
department of state and the centers for disease control and accept associated
risks.
(3)
Students are expected to comply with university export
control policies and regulations.
(4)
Students are
expected to review the list of countries and entities sanctioned or embargoed
by the U.S. treasury department office of foreign asset control (OFAC) to
ensure there are no restrictions to their planned travel.
If there are OFAC restrictions
associated with a travel destination, students must work with designated
university office(s) to complete required processes as appropriate and receive
permission to travel.
(5)
If a student
chooses to go to a destination which has been sanctioned or embargoed by OFAC
without permission persuant to this policy, the university will withdraw its
support, including funds for travel and related expenses.
(E)
Suspension of travel
If a significant health or safety concern arises before or
during stufent travel, including but not limited to natural disasters. war or
war-like conflict, terrorism, social unrest or political disturbances, the
university reserves the right to withdraw approval for travel at any
time.
