Current through all regulations passed and filed through September 16, 2024
(A) The university shall give advance written
notice of layoff or displacement to each employee subject to such layoff or
displacement. Such written notification shall be issued by the office of human
resources and hand delivered to the employee by the employee's supervisor and
the unit's human resource representative or human resource designee at work or
mailed by certified mail to the last address on file with the college or unit.
If the notification is hand delivered, it shall be given at least
thirty calendar days before layoff
. If the notification is mailed, it shall be
mailed in order for the employee to receive the
notification no earlier than thirty calendar days before the layoff
begins.
(B) Each notice of
layoff or displacement shall contain the following information as applicable to
the individual situation:
(1) The reason for
layoff or displacement;
(2) The
effective date of layoff or displacement as follows:
(a) If the employee chooses displacement and
a vacancy exists, the effective date is within a reasonable period of time to
allow for a move to the position, not to exceed thirty days;
(b) If the employee chooses displacement and
no vacancy exists, the effective date of the displacement or layoff shall
be no
earlier than thirty days;
(3) The employee's retention points as
computed pursuant to this chapter;
(4) The employee's option to appeal to the
state personnel board of review and the time within which to file an
appeal;
(5) A statement advising
the employee of the displacement procedures and the length of time within which
the employee may displace another employee;
(6) A statement advising the employee of the
reinstatement procedures;
(7) Any
additional information with respect to the limits of the applicable layoff
jurisdiction of the employee as specified by rule
3335-81-07 of the
Administrative Code and university human resources policy;
(8) A copy of the displacement and/or
reinstatement procedures and/or office of human resources web site address with
this information;
(9) In cases of
multiple reductions in the same unit and in the same classification, a specific
date the employee has the opportunity to discuss the rationale for the
reduction of the employee's position with their supervisor and human resource
representative.
