Current through all regulations passed and filed through September 16, 2024
(A)
The chair of each department and the director of each school shall be the
administrative head, respectively, of the department or school. The department
chair and the director of a school perform a dual function. In addition to
being the administrative head of the department or school, the chair or
director represents the faculty of the department or school in dealing with the
dean or others in the university administration. Upon the nomination of the
president or their designee, the board of trustees shall appoint
each chair and director for a term of four years subject to the annual review
provisions of the office of academic affairs. A chair or director shall be
eligible for reappointment. In selecting a chair or director, the president or
their designee shall confer with the dean of the
college involved. The dean, in turn, will consult with the faculty of the
department or school on all campuses, as well as other appropriate university
officials. The president or their designee shall give substantial weight to
faculty recommendations in reaching a decision regarding a nomination or
recommendation for reappointment. Department chairs and directors of schools
report to the deans of their colleges.
(B) The president or
their designee may remove a chair or director during a
four-year term after consultation with the voting faculty and dean of the unit
involved. The views of the faculty shall be given substantial weight in
arriving at any decision to remove a chair or director from office.
(C) The duties of the chair of a department
or the director of a school shall be as follows:
(1) To have general administrative
responsibility for its program, subject to the approval of the dean of the
college.
(2) To develop, in consultation with the faculty, a pattern of administration. This pattern of
administration shall be made available to all present and prospective members
of the faculty of the department or school, and a copy shall be deposited in
the office of the dean of the college and in the office of the executive vice
president and provost.
For purposes of defining minimum content, the following shall
be included in the pattern of administration:
(a) A statement requiring the chair to
provide a schedule of all regular faculty meetings (see rule
3335-5-18 of the
Administrative Code) to all faculty members before the start of each semester,
summer term, or session.
(b) A
statement requiring the chair to maintain minutes of all faculty meetings and
to maintain records of all other actions covered by the pattern of
administration.
(c) A statement
that the chair will consult with the faculty on all policy matters, and that such consideration will,
whenever practicable, be undertaken at a meeting of the faculty as a
whole.
(d) A statement recognizing
in principle the presumption favoring majority faculty rule on all matters
covered by the pattern of administration. This statement shall further provide
that whenever majority faculty rule is not followed, the department or faculty
chair, or school director, or dean and director of a regional campus, whichever
is the case, shall explain the reasons for the departure to enhance
communication and to facilitate understanding within the department. Where
possible, this statement of reasons shall be provided before the departure
occurs. This explanation shall outline the decision of the majority of the
faculty, the decision of the department or faculty chair, or school director,
or dean and director of the regional campus, whichever is the case, and the
reasons the decisions differ. The explanation shall be communicated to the
faculty in writing, where possible, or at a faculty meeting, with an
opportunity provided for faculty to comment.
(e) A statement affirming that the faculty
shall be consulted in the initiation and in the review and selection of new
faculty members for appointment.
(f) A statement explaining how faculty duties
and responsibilities in instruction, scholarship, and service are to be
assigned and distributed equitably.
(3) To prepare, after consultation with the
faculty and in accordance with the pattern of departmental administration, a
statement setting forth the criteria and procedures according to which
recommendations are made concerning appointments and/or dismissals, salary
adjustments, promotions in rank, and matters affecting the reappointment and
tenure of the faculty. This statement shall be made available to all present
and prospective members of the department or school, and a copy shall be
deposited in the office of the dean of the college and in the office of
academic affairs. At the
beginning of each four-year term of the chair of a department or the director
of a school, the members of the department or school, the office of the dean of
the college, and the office of academic affairs
shall receive either a revision or reaffirmation of the original
statement
(4) To operate the
business of the department or school with efficiency and
timeliness.
(5) To
plan with the members of the faculty and the dean of
the college
the regular evaluation of
instructional and administrative
processes and methods for their improvement,
and to develop a plan for ensuring that students progress toward timely program
completion.
(6) To evaluate faculty
members periodically in accordance with criteria approved by the board of
trustees and subject to instructions from the executive vice president and
provost, and also according to such supplemental criteria as may be set up by
the department or school.
(7) To inform faculty
members when they receive their annual review of their right to review their
primary personnel file maintained by their tenure initiating unit and to place
in that file a response to any evaluation, comment or other material contained
in the file.
(8) To recommend to the
dean of the college, after consultation with the faculty in accordance with
paragraph (C)(3) of this rule, appointments, promotions, dismissals, and
matters affecting the reappointment and tenure of members of the department or
school faculty.
(9) To encourage
research and educational investigations.
(10)
To see that all faculty, regardless of their assigned location, are offered the
departmental privileges and responsibilities appropriate to their rank.
(11)
To lead in maintaining a high level of morale
among faculty.
(12) To see that adequate supervision and
training are given to those members of the faculty and staff who may profit by
such assistance.
(13) To prepare
(after consultation with faculty) annual budget recommendations for
consideration
by the
dean of the college.
(14) To
promote improvement of instruction by providing for the evaluation of each
course when offered, including written evaluation by students of the course and
instructors, and periodic course review by the faculty.
