Ohio Administrative Code
Title 3301 - Department of Education - Administration and Director
Chapter 3301-37 - Child Day-Care Programs
Section 3301-37-07 - Policies and procedures
Universal Citation: OH Admin Code 3301-37-07
Current through all regulations passed and filed through September 16, 2024
(A) The program shall be guided by written policies of the board of education or governing body which are consistent with applicable statutory requirements contained in the Revised Code and rules adopted by the state board of education.
(B) Once a preschool program has been established by the board of education or governing body, the program is to develop polices and procedures for the operation of the program. Policies and procedures of the preschool program shall be in accordance with policies and procedures established and approved by the governing body or board of education .
(C) Each school district, educational service center, board of developmental disabilities, community school or eligible nonpublic school that operates a program shall assign responsibilities for implementing policies and procedures.
(D) Policies shall be appropriate for children enrolled in the program shall at a minimum include, but not be limited to the following :
(1) Staff,
which at a minimum meets the requirements of rule
3301-37-04 of the
Administrative Code; and
(a) Address staff
awareness of each enrolled child's cumulative and health records required in
rule
3301-37-08 of
the Administrative Code; and
(b) Include procedures for checking
references of potential employees.
(2) Cumulative records which at a minimum
meets the requirements of rule
3301-37-08 of
the Administrative Code;
(3)
Developmentally appropriate program planning which at a minimum meets the
requirements of rule
3301-37-03 of the
Administrative Code; and
(a) Addresses
developmentally appropriate materials and equipment;
(b) Addresses selection and use of
developmentally appropriate materials, equipment, and resources that meet the
intellectual, physical, social, and emotional needs of the preschool
child.
(4) Health and
safety procedures, in accordance with section
3301.56
of the Revised Code and, the following:
(a) Ensuring that the health and safety of
the children are safeguarded by an organized program of school health services
designed to identify child health problems and to coordinate school and
community health resources for children, as evidenced by but not limited to:
(i) Requiring immunization records and
compliance with emergency medical authorization requirements in accordance with
rules adopted by the state board of education under section
3301.53
of the Revised Code;
(ii) Providing and posting procedures for
emergency situations, including fire drills, rapid dismissals, and tornado
drills in accordance with section
3737.73
of the Revised Code, and keeping records of such drills or
dismissals;
(iii) Posting medical
and dental emergency procedures in each preschool room and by each telephone
and making such available to school personnel, children, and parents;
(iv) Posting emergency numbers by each
telephone;
(v) Supervising grounds,
play areas, and other facilities when scheduled for use by children;
and
(vi) Procedures for providing
written notification to parents on the day of the
injury/incident, when a child is injured or a
serious health/safety incident occurs and maintaining a log of
all injury/incident
reports.
(b) Providing
first-aid facilities and materials.
(c)
Fluoride
supplements to be administered in accordance with section
3701.136
of the Revised Code.
(d)
Prior to
administering a prescription or nonprescription
medication, food supplement, or medical food
, the program shall ensure
that:
(i)
The
written instructions of a licensed physician or licensed dentist as appropriate
are on file.
(ii) Each time medication, medical food, or a food supplement is administered,
a written record or log including dosage, date, and time shall be made.
That
record or log shall be kept on file for one year.
(iii) Only employees who are health
professionals or who have completed a drug administration training may
administer medication pursuant to section
3313.713
of the Revised Code.
(iv)
Medication shall be stored in a designated locked storage place, except drugs
requiring refrigeration shall be kept in a refrigerator not accessible to
children. Emergency medication may be kept in an
unlocked storage place as long as it is out of reach of
children.
(v)
Parent permission is needed for the application of
topical products and lotions and is to be applied according to the
manufacturer's instructions.
(e) All preschool
staff members shall wash their hands with soap and running water after each
diaper change, or after assisting a child with toileting; after cleaning; after
toileting; before preparing or eating food; before feeding any child; and when
hands have been in contact with nasal or mucous secretions. Disposable towels
or an air hand dryer shall be available at all times.
(f)
Preschool program with swimming and water play activities in bodies of water
two or more feet in depth, shall:
(i) Have
written permission from the parent or guardian of a child before the child
shall be permitted to swim or otherwise participate in water play activities.
the written permission shall be signed and dated, and shall include the
following:
(a) The child's name;
(b) A statement indicating whether or not the
child is a swimmer; and
(c) That
the parent or guardian grants permission for the child to participate in water
activities.
(ii) The
program shall provide enough preschool staff members to meet the requirements
of rule
3301-37-04 of the
Administrative Code at all times during swimming and water play
activities.
(g) Swimming
activities at sites other than the preschool program location, shall:
(i) Have preschool staff members shall always
accompany and supervise children at swimming sites, including, but not limited
to, public or private swimming pools.
(ii) Swimming
sites removed from the program shall be approved and supervised by local
authorities.
(iii) Activities in
bodies of water eighteen inches
in depth shall be
supervised by persons who are currently certified as lifeguards or water safety
instructors by the American red
cross or an equivalent water safety
program.
(iv) The program shall
provide enough preschool staff members to meet the requirements of rule
3301-37-04 of the
Administrative Code at all times during swimming and water play
activities.
(5) Admission and attendance which at a
minimum meets the requirements of:
(a)
Supervising each child's admission, placement, transition, and withdrawal according to established
procedures.
(b) Preparing at least
once annually for each group of children in the program a roster of the name
and telephone number of the child and of the child's parent and, on request,
furnishing the roster for each parent.
(c) Preparing a similar roster of all
children in the program and, on request, make it available to each parent with
a child in the program.
(i) Securing from each
parent a signed statement indicating whether such individual desires to be
included in rosters prepared in accordance with this paragraph.
(ii) Ensuring that a roster is not furnished
to any person other than a parent.
(6) Behavior management/discipline which at a
minimum meets the requirements of rule
3301-37-10
of the Administrative Code;
(7)
Management of communicable diseases which at a minimum meets the requirements
of rule
3301-37-11
of the Administrative Code; and
(a) In each
building in which a program is operated there shall be readily available at all
times at least one preschool staff member who has completed a course approved
by the state department of health (www.odh.ohio.gov):
(i)
Age appropriate
first
aid;
(ii) Prevention, recognition, and management
of communicable diseases; and
(iii)
Age appropriate CPR.
(b) In each building in which a program is
operated, there shall be readily available at all times at least one preschool
staff member who has completed a child abuse recognition and prevention course
based on an approved curriculum or an approved
certification granting entity. The curriculum used in the course may be
consistent with requirements as established by section
3319.073
of the Revised Code or appear on the approved curriculum
or organization list posted on the department's
website.
(c)
Diapering, which at a minimum meets the requirements of
rule
3301-37-12 of the
Administrative Code.
(8) Transportation and field trips.
(9)
Infants under
twelve months old are to be placed on their backs to sleep unless the parent
provides written documentation signed by the child's physician, for an
alternative position. Infants who are able to roll from back to front and front
to back are to be placed initially on their back for sleeping but allowed to
remain in a position they prefer. All preschool programs are to comply with the
Ohio department of health safe sleep procedures.
(E) Any parent of a child enrolled in the program shall be permitted unlimited access to the school during its hours of operation to contact his or her child, evaluate the care provided by the program, the premises, or for other purposes approved by the director. Upon entering the premises, the parent shall report to the school office.
(F) A preschool program serving a preschool child with a disability in a public school shall do so in accordance with Chapter 3301-51 of the Administrative Code .
Disclaimer: These regulations may not be the most recent version. Ohio may have more current or accurate information. We make no warranties or guarantees about the accuracy, completeness, or adequacy of the information contained on this site or the information linked to on the state site. Please check official sources.
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