Ohio Administrative Code
Title 3301 - Department of Education - Administration and Director
Chapter 3301-32 - School Child Program
Section 3301-32-10 - Policies and procedures, recordkeeping, and administration
Universal Citation: OH Admin Code 3301-32-10
Current through all regulations passed and filed through September 16, 2024
(A) The program shall develop and maintain written program policies and procedures that are consistent with the policies and procedures of the school district board of education. Such written policies and procedures shall include, but not necessarily be limited to, the following:
(1)
Program
curriculum as required in rule
3301-32-05
of the Administrative Code;
(2)
Ages of children
served;
(3)
Hours and days of operation;
(4)
Admission and
registration;
(5)
Fees and payment, if applicable;
(6)
Enrollment of
children with disabilities, including consultation with special education staff
to make any needed program modifications;
(7)
Maintenance of
staff/child ratios and supervision plans. Written supervision plans may include
the following options:
(a)
Children may run errands or use the restroom without
direct adult supervision in the area designated for the program's use by the
site plan if the children are within hearing of a staff member, a staff member
knows the whereabouts of the children at all times, and a staff member checks
on the children every five minutes; and/or
(b)
Children in
kindergarten grade and higher in groups of two or more may be without direct
adult supervision in the area designated for the program's use by the site plan
if the children are within sight or hearing of a staff member in adjoining or
adjacent space, a staff member knows the whereabouts of the children at all
times, and a staff member checks on the children every five minutes and
documents the observation; and/or
(c)
When a group of
children are outdoors, a staff member shall be able to summon another adult
without leaving the group alone or unsupervised. A school child in fourth grade
or older may leave the group to summon an adult.
(8)
Discipline as
required in rule
3301-32-09 of the
Administrative Code and exclusion of children for disciplinary reasons, if
applicable;
(9)
Staff/parent communication and parent involvement,
including information for parents about the program and its services,
discussing their children's needs and progress, and procedures for addressing
parent complaints;
(10)
Procedures for preparing, handling, and serving food,
and washing food, utensils, and equipment for meals and snacks, including
requirements for meals, if served, as required in rule
3301-32-07 of the
Administrative Code;
(11)
Provision of a meal and/or snack to children who come
to the program without a meal and/or snack to ensure that all children are
provided with a meal and/ or snack.
(12)
Handling and/or
exclusion of ill children and reporting communicable diseases, which includes,
but is not limited to, the following:
(a)
Training of staff
members on signs and symptoms, handwashing, and disinfecting equipment and
materials;
(b)
Isolating and excluding an ill child;
(c)
Caring for a
mildly ill child.
(13)
Nonprescription
and prescription medication shall be administered in accordance with program
policies and procedures and only with written permission of a parent. Only
employees who are health professionals or who have completed drug
administration training may administer medication pursuant to section
3313.713
of the Revised Code;
(a)
All prescription medicine must be current within the
last twelve months, kept in its original container, and have a legible label
containing the child's name and written instructions for use from a licensed
physician, nurse practitioner, or dentist. Medication shall be stored in a
designated locked storage place, except that drugs that require refrigeration
may be kept in a refrigerator not accessible to children. An inhaler or
nonprescription medication may be available to a school child with a special
health condition with parental permission in accordance with the program's
policy.
(b)
Except in cases of emergency, parents shall give the
first dose of any newly prescribed medication so that they may personally
observe the child's reaction.
(14)
Emergency action
in case of fire, homeland security, severe weather, medical, dental, and other
emergencies. General emergencies include any threats to the safety of children
due to environmental conditions or threats of violence, natural disasters such
as fire, tornado, flood, and loss of power, heat, or water;
(a)
All staff shall
have training and annual reviews of that emergency plan; and
(b)
Children shall
have drill practice at least once per quarter during the school year and at
least once during a summer program to demonstrate appropriate procedures and
appropriate behavior in accordance with the program's written policy and
procedures during an emergency regarding the rooms where the program is
provided.
(15)
Recording and reporting of accidents;
(16)
Release of
children to authorized individuals and continuity of care;
(a)
A school child
program shall provide a written plan for communication between the program and
the kindergarten through grade twelve system and identify public and nonprofit
entities with whom they may cooperate for programming.
(b)
With mutual
agreement of the parent(s) or guardian and the school child program, school
children may be permitted to leave the school child program for specific
activities.
(17)
Recording and reporting of absences, no shows, and
missing persons;
(18)
Transportation arrangements to and from the
program;
(19)
Transportation for field trips and obtaining parent
permission including provision for children who may not attend the field
trip;
(20)
Child data privacy provisions;
(21)
Reporting child
abuse or suspicions of child abuse or neglect as required by section
2151.421
of the Revised Code to the local children's protective service agency. The
school child program shall neither abuse nor neglect children, but shall
protect children from abuse or neglect while in the program's
care;
(22)
Parent participation regarding program design and
evaluation, including how input will be considered by program
administrators;
(23)
Use of volunteers; and
(24)
Nondiscrimination in providing services to children and
their families on the basis of race, religion, cultural heritage, political
beliefs, disability, or marital status.
(B) Program policies and procedures shall be given to all parents at the start of the school year or at the time of enrollment; to staff prior to working with the children, and to other persons upon request.
(C) Personnel policies and procedures shall include, but not necessarily be limited to, the following:
(1)
Staff members shall be recruited and employed, without
discrimination on the basis of age, color, national origin, race, sex or
disability;
(2)
The terms of employment shall include, but not
necessarily be limited to, the following: job descriptions, staff
qualifications, wages, benefits, probation, grievance procedures, performance
evaluation, resignation, and termination;
(3)
Procedures for
checking references of potential employees;
(4)
Required
orientation and in-service training;
(5)
Use of
volunteers; and
(6)
Staff data privacy provisions.
(D) Personnel policies shall be available to staff and other persons upon request.
(E) Individual staff records shall be maintained.
(F) Each school child program shall submit reports to the department of education or the school district as requested.
Replaces: 3301-32-10
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