Ohio Administrative Code
Title 3301 - Department of Education - Administration and Director
Chapter 3301-2 - Personal Information Systems
Section 3301-2-16 - Valid reasons for accessing confidential personal information
Universal Citation: OH Admin Code 3301-2-16
Current through all regulations passed and filed through December 16, 2024
(A) Performing the following functions constitute valid reasons for authorized employees of the department of education and workforce to access confidential personal information:
(1) Responding to a public
records request;
(2) Responding to
a request from an individual for the list of confidential personal information
the department maintains on that individual;
(3) Administering a constitutional provision
or duty;
(4) Administering a
statutory provision or duty;
(5)
Administering an administrative rule provision or duty;
(6) Complying with any state or federal
program obligations;
(7) Processing or payment of claims or
otherwise administering a program with individual participants or
beneficiaries;
(8) Auditing
purposes;
(9) Licensure [or permit,
eligibility, filing, etc.] processes;
(10) Investigation or law enforcement
purposes;
(11) Administrative
hearings;
(12) Litigation,
complying with an order of the court, or subpoena;
(13) Human resource matters (e.g., hiring,
promotion, demotion, discharge, salary/compensation issues, leave
requests/issues, time card approvals/issues);
(14) Complying with an executive order or
policy;
(15) Complying with a
departmental policy or a state administrative policy issued by the department
of administrative services, the office of budget and management or other
similar state agency; or
(16)
Complying with a collective bargaining agreement provision.
(B) To the extent that the general processes described in paragraph (A) of this rule do not cover a set of circumstances, authorized employees have valid reasons for accessing confidential personal information for the purpose of carrying out specific duties of the department of education and workforce as set forth in any applicable policy adopted by the department.
Disclaimer: These regulations may not be the most recent version. Ohio may have more current or accurate information. We make no warranties or guarantees about the accuracy, completeness, or adequacy of the information contained on this site or the information linked to on the state site. Please check official sources.
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