Current through all regulations passed and filed through September 16, 2024
The following are the requirements for
every AAA-provider agreement for a congregate dining project paid, in whole or
in part, with Older Americans Act funds:
(A)
The AAA-provider
agreement is subject to rules
173-3-06 and
173-4-05 of the Administrative
Code.
(B)
Availability:
(1)
The provider
shall keep at least one congregate dining location in its nutrition project
open for business to provide meals for at least one mealtime (i.e., a
breakfast, lunch, or dinner) per day to consumers on five or more days per
week, within a reasonable distance to older adult target populations. An AAA
may obtain ODA's approval to enter into an AAA-provider agreement that allows
fewer days per week or during a state of emergency declared by the governor or
a federal public health emergency.
(2)
The provider has
flexibility to offer meals in different congregate dining locations on
different days rather than have every congregate dining location open for at
least five days per week.
(C)
Carry-out meals:
Older Americans Act Title III-C1 funds do not pay, in whole or in part, for
regularly-provided carry-out meals (also known as "grab-and-go meals") provided
at congregate dining locations, but may pay for occasional carry-out meals,
including meals sent home with consumers to prepare for an anticipated closing
of congregate dining locations for weather-related emergencies or a state of
emergency declared by the governor or a federal public health
emergency.
(D)
Emergency closings:
(1)
The provider
shall give those consumers enrolled in its congregate dining project reasonable
notice, to the extent practicable, before a scheduled mealtime when a
congregate dining location will be closed due to weather-related emergencies,
loss of power, kitchen malfunctions, natural disasters, a state of emergency
declared by the governor, or a federal public health emergency by using
broadcast media, its website, telephone, or by any combination of the
three.
(2)
The provider shall distribute information to consumers
on how to stock an emergency food shelf to prepare for emergency
closings.
(E)
Quality assurance: Each year, the provider shall
implement a plan to evaluate and improve the effectiveness of the project's
operations and services to ensure continuous improvement by reviewing the
existing project and the changing needs or interests of consumers, staff, or
volunteers.
(F)
Meal verification:
(1)
The following are
the mandatory reporting items for each meal provided that a provider retains to
comply with the requirements under paragraph (B)(9) of rule
173-3-06 of the Administrative
Code:
(a)
Consumer's name.
(b)
Date of meal provision.
(c)
Unique identifier
of the consumer or the consumer's caregiver to attest to receiving the
meal.
(2)
During a state of emergency declared by the governor or
a federal public health emergency, the provider may verify each meal provided
without collecting a unique identifier of the consumer or the consumer's
caregiver.
Replaces: 173-4-05.1
