Current through all regulations passed and filed through September 16, 2024
(A) Meetings
All meetings of the controlling board are public meetings open
to the public at all times, except when the controlling board holds executive
sessions or closed meetings pursuant to the requirements under section 121.22
of the Revised Code. A member of the controlling board must be present in
person at a meeting open to the public to be considered present or to vote at
the meeting and for purposes of determining whether a quorum is present at the
meeting.
(B) Notice of
meetings
(1) Any person may ascertain the time
and place of all regularly scheduled meetings and the time, place, and purpose
of all scheduled special meetings by contacting the controlling board
by mail at 30 East
Broad Street, 34th floor, Columbus, Ohio 43266-0411, telephoning the board at
(614) 466-2181, emailing the board at
ecbsupport@obm.ohio.gov, or visiting the controlling
board website at
www.ecb.ohio.gov. Any person planning to attend a meeting who has
special parking, building access, or other accommodation needs may contact the
controlling board at (614) 466-2181 prior to the meeting to
advise the controlling board of those needs.
(2) Posting of notice
Prior to each meeting, the controlling board shall give notice
of the meeting by posting the notice of the meeting
to the controlling board website.
(a) For a regular meeting, the controlling
board shall give notice at least twenty-four hours prior to the regular meeting
and shall specify in the notice the time and place of the meeting.
(b) For a special meeting, not of an
emergency nature, the controlling board shall give notice at least twenty-four
hours prior to the special meeting and shall specify in the notice the time,
place, and purpose of the meeting.
(c) For a special meeting of an emergency
nature, the controlling board shall give notice immediately upon the calling of
the meeting and shall specify in the notice the time, place, and purpose of the
meeting.
(3) Request for
notice of regular or special meetings
The controlling board shall provide notice of a regular or special
meeting to any person, including representatives of the news media, who
requests it. The request shall be directed to the secretary
, in the manner prescribed in paragraph (B)(1) of this
rule
. The
controlling board shall maintain a list of the names of all persons who have
requested notice of meetings pursuant to this paragraph.
The controlling board shall determine the appropriate mode of
notice.
(a) In the event of a regular meeting or a
special meeting not of an emergency nature, the controlling board shall notify
all persons on the list of such meeting at least twenty-four hours prior to the
meeting.
(b) In the event of a
special meeting of an emergency nature, the controlling board shall notify all
persons on the list of such meeting by telephone or email. In such event, the
notice need not be given at least twenty-four hours prior to the meeting, but
shall be given immediately upon the calling of the meeting.
(4) Request for notice of specific
type of business to be discussed
Any person may obtain reasonable advance notice of all meetings
at which any specific type of public business is to be discussed by requesting
that such notice be provided. A request for such notice shall be directed to
the secretary, in
the same manner prescribed in paragraph (B)(3) of this rule,
and
shall include the specific type of public business about which the notice
of meeting is requested. The controlling board shall maintain a list of the
names of all persons who have requested notice meeting pursuant to this
paragraph.
The controlling board shall provide advance notice of regular
or special meetings at which specific types of business are to be discussed as
provided under paragraph (B)(3) of this rule.
(C) Minutes
(1) The secretary of the controlling board,
as designated in accordance with section 127.13 of the Revised Code, shall keep
minutes of all regular and special meetings. The secretary of the controlling
board shall cause the minutes to be promptly prepared, filed and maintained,
and the minutes shall be open to public inspection during normal business
hours.
(2) The minutes shall
contain facts and information, including agenda items discussed and any votes
or actions taken at the meeting, sufficient to permit the public to understand
and appreciate the rationale behind any decision of the controlling board. The
minutes need only reflect the general subject matter of discussions in
authorized executive session.
