Current through all regulations passed and filed through September 16, 2024
(A)
Application
period. Each fiscal year for which funds are allocated for the program there
will be a minimum of one but no more than two application periods in accordance
with division (B) of section 122.4019 of the Revised Code. The authority will
set the number of days each application period will remain open. No late
applications will be accepted by development except for good cause or due to
state of Ohio network error.
(1)
For each fiscal year, the application period will begin
on the date, or dates if the authority determines there will be two application
periods in a fiscal year, determined by the authority.
(2)
The director will
post application materials and the scoring criteria developed by the authority
on the program website at least thirty days prior to each application period
and provide notification of each application period through the automated
notification process established by section 122.4024 of the Revised Code prior
to the opening of each application period.
(B)
Submission of
applications. Upon receipt of an application from an applicant, development
will promptly review the application for completeness.
(1)
Applications
submitted by certified mail will be deemed received by development on the date
delivered to the address indicated in the application
materials.
(2)
Applications submitted in person will be deemed
received when physically delivered to and accepted by an authorized individual
at the address indicated in the application materials.
(3)
Applications
submitted by electronic mail will be deemed received at the time indicated by
the electronic time stamp given by the electronic mailbox indicated in the
application materials.
(4)
Applications uploaded to the designated program website
will be deemed received at the time indicated by the time stamp assigned by the
program website.
(C)
Incomplete
applications.
(1)
Notice. If, upon its review of a submitted application,
development determines that an application is incomplete, development will
notify the applicant by electronic mail of what information or documentation is
needed for the application to be complete. Applicants are solely responsible
for providing an accurate email address in an application and monitoring the
provided email address for notifications from development or the authority
related to an application. An applicant's failure to receive an email
notification because it provided an incorrect email address or because an email
notification was filtered is not good cause.
(2)
Resubmission. In
its notice development will provide the applicant instructions for providing
the missing information and the deadline date to provide missing information to
complete the application. Applicants will have no less than the difference in
time from the date of notice of an incomplete application to the end of the
application period. If the period of time from the date of notice to the end of
the application period is less than twenty-four hours, the director may grant
the applicant a number of additional days only for good cause, as determined by
the director.
(3)
Incomplete application determination. Any applicant
that submits an application in an application period that is found incomplete
on development review, is provided proper notice, and the applicant either
fails to resubmit the missing information within the required time or submits
additional information that, upon review by development, is insufficient to
complete the application is not eligible for scoring for a program grant by the
authority in that application period. An applicant that submits an incomplete
application in any one application period may reapply for the program in future
application periods.
(D)
Complete
applications.
(1)
If following receipt and review of a submitted
application or timely resubmission of missing information from an incomplete
application development determines that an application is complete, it will
notify the applicant in writing through electronic mail.
(2)
In accordance
with division (C)(1) of section 122.4019 of the Revised Code, development will
post on the program website for each complete application submitted on or
before the last day of the application period, the name of the applicant,
contact information of the applicant, and a list of all residential addresses
included in the complete application by no later than five days following the
end of an application period. For applications that were granted an extension
beyond the last day of the application period and are then found to be complete
applications, development will post the same information no later than five
days after its determination that the application is complete.
(3)
In accordance
with division (C)(2) of section 122.4019 of the Revised Code, development will
post all public record information from each complete application submitted on
or before the last day of the application period on the program website no
later than thirty-five days from the end of an application period. For
applications granted an extension beyond the last day of the application period
and are then found to be complete applications, development will post the same
information no later than thirty-five days after its determination that the
application is complete.
(E)
Challenge period.
For sixty-five days from the close of an application period a challenging
provider, as defined by division (A) of section 122.4030 of the Revised Code,
may challenge a complete application in accordance with section 122.4030 to
122.4036 of the Revised Code and rule 122:30-1-04 of the Administrative
Code.
(F)
Scoring by Authority.
(1)
Development will
provide complete applications to the authority for scoring at the earlier of
(a) the end of the challenge period for complete applications that are not
challenged; (b) the authority determining a challenge is rejected; or (c) the
authority's acceptance under section 122.4035 of the Revised Code of a revised
application timely submitted by the applicant to the authority in response to a
whole or partially suspended application under an initially upheld application
challenge under section 122.4034 of the Revised Code and rule 122:30-1-04 of
the Administrative Code.
(2)
For each application period the authority may set a
minimum score for a complete application to be awarded funds under the program.
In the event the authority sets a minimum score for an application period, the
authority is not required to make full or partial awards to complete
applications receiving the minimum score.
(3)
For applications
that receive the same score in an application period the authority may
distinguish between individual scoring criteria to determine which complete
applications to fund, whether to fully fund both applications, whether the
applications should receive partial awards, or to otherwise distinguish between
applications as the authority may deem necessary to award
funds.
(G)
In accordance with sections 122.4040 and 122.4041 of
the Revised Code, the authority will score complete applications delivered to
it by development and award funds allocated for program grants each fiscal year
to complete applications from the highest scored completed applications down
each application period to the extent funds are available for grants in the
fiscal year. Any complete applications pending, whether due to exhaustion of
funds available for program awards for the fiscal year awarded to complete
applications that received higher scores, exhaustion of funds during the
duration of an ongoing challenge, or otherwise will be deemed denied at the end
of the fiscal year, in accordance with division (B) of section 122.4018 of the
Revised Code. Any applicant denied at the end of a fiscal year may reapply in
future application periods.
(H)
Each applicant
awarded funds by the authority will receive notification of award in writing by
electronic mail. As required by division (C) of section 122.4043 of the Revised
Code, the authority will notify all applicants of the award decisions for the
application period by email at the earlier of when all awards have been made
for the application period or the exhaustion of funds for the fiscal
year.
