Current through Supplement No. 394, October, 2024
1. The operator
shall keep a copy of this chapter on the premises of the school-age child care
program and shall make it available to staff members at all times.
2. The operator shall maintain the following
records and shall keep copies at the school age program premises where the
child is enrolled:
a. The child's full name,
birth date, and current home address;
b. Legal names of the child's parents, and
current business and personal telephone numbers where they can be
reached;
c. Names and telephone
numbers of individuals who may assume responsibility for the child if the
individual legally responsible for the child cannot be reached immediately in
an emergency;
d. A written
statement from the parents authorizing emergency medical care;
e. Names and telephone numbers of individuals
authorized to take the child from the school-age child care program;
f. Verification that the child has received
all immunizations appropriate for the child's age, as prescribed by the public
health division of the department, or have on file a document stating that the
child is medically exempt or exempt from immunizations based on religious,
philosophical, or moral beliefs; and
g. A current health assessment or a health
assessment statement completed by the parent, obtained at the time of initial
enrollment of the child which must indicate any special precautions for diet,
medication, or activity. This assessment must be completed annually.
3. The operator shall record and
verify the identification of the child through official documentation such as a
certified birth certificate, certified school records, passport, or any other
documentary evidence the operator considers appropriate proof of identity and
shall comply with North Dakota Century Code section 12-60-26.
4. The operator shall ensure that all
records, photographs, and information maintained with respect to children
receiving child care services are kept confidential, and that access is limited
to staff members, the parents, and to the following, unless protected by law:
a. The department representatives;
b. Individuals having a definite interest in
the well-being of the child concerned and who, in the judgment of the
department, are in a position to serve the child's interests should that be
necessary; and
c. Individuals who
possess written authorization from the child's parent. The school-age child
care program shall have a release of information form available and shall have
the form signed prior to the release of information.
General Authority: NDCC 50-11.1-08
Law Implemented: NDCC 50-11.1-01, 50-11.1-04,
50-11.1-07, 50-11.1-08
