North Dakota Administrative Code
Title 4 - Management and Budget, Office of
Article 4-12 - State Procurement Practices
Chapter 4-12-08 - Competitive Solicitation Methods
Section 4-12-08-06 - Notice of competitive sealed solicitations

1. When making purchases over the amount established for small purchases, state agencies and institutions will send notice of the solicitation to vendors on the bidders list of approved vendors for the commodity or service being purchased, unless a written determination is made to limit competition.

2. Notice of the solicitation may be made by mail, facsimile, or electronic means. The notice must include the purchasing agency, a brief description of the commodity or service being procured, instructions for obtaining the solicitation, and the deadline for receipt of bids or proposals.

3. The purchasing agency may also elect to use a means of public notice, electronic posting, or send notice to vendors that are not on the bidders list.

4. A record of the notice will be made, including a list of the vendors who were sent notice and any vendors that requested the solicitation or notice provided by other means.

5. Notice shall be given in sufficient time for potential bidders or offerors to prepare bids or proposals.