North Dakota Administrative Code
Title 4 - Management and Budget, Office of
Article 4-12 - State Procurement Practices
Chapter 4-12-08 - Competitive Solicitation Methods
Section 4-12-08-02 - Small purchases

1. Extremely low-value purchases, including purchases made using a purchasing card, will be made using adequate procedures to ensure commodities and services are obtained at a fair and reasonable price, which may include the solicitation of only one bid or proposal. The procurement officer will rotate vendors solicited on an equitable basis.

2. For small purchases between the threshold for extremely low-value purchases and formal sealed competition, informal competition should be obtained and no less than three vendors should be solicited, insofar as practical, to submit oral or written bids or proposals.

3. Vendors that are not approved under North Dakota Century Code section 54-44.4-09 may be solicited.

4. All responses will be recorded and placed in the procurement file.

5. After application of North Dakota Century Code section 44-08-01, an award shall be made to the responsible vendor offering the lowest responsive bid or most advantageous proposal.