Current through Register Vol. 39, No. 6, September 16, 2024
In order that the Office of State Human Resources shall
have access to the information and materials necessary to an informed judgment
of whether an exempted, local personnel system remains substantially
equivalent, local jurisdictions desiring to maintain exempted systems shall
comply with the following requirements:
(1) Recertification. Recertification of the
commitment by a Board of County Commissioners of authority to maintain a system
or portion of a system of personnel administration in accordance with the Basic
Requirements for a Substantially Equivalent Personnel System may be necessary,
at the discretion of the State Human Resources Commission, in the following
instances:
(a) Upon significant change in the
membership of the Board of Commissioners or Area Authority.
(b) Upon passage of significant new
legislation or policy which will apply to the local system or system
portion.
(c) Upon major
reorganization, restructuring, or downsizing of the personnel system of the
county or Area Authority.
(2) Staffing.
(a) The Board of County Commissioners or Area
Authority shall provide for the ongoing presence of a qualified staff for all
exempted portions of the local personnel system.
(b) The staffing complement assigned to the
personnel system by the Board of County Commissioners or Area Authority shall
at all times remain adequate to assure that the day-to-day operational demands
of the personnel management system are met in an efficient and expedient
manner, and to assure that administrative and technical requirements for
maintaining the personnel system in professionally sound order are well
served.
(c) Each jurisdiction which
has been granted a substantially equivalent personnel system exemption shall
annually, or upon major interim change, file with the Office of State Human
Resources an organizational chart which accurately depicts the complement and
organizational structure of the staff currently assigned to the operation of
the personnel function.
(3) Filling of System Documentation. Each
jurisdiction which has been granted a substantially equivalent personnel system
exemption by the State Human Resources Commission shall annually, or upon
substantial interim change, file with the Office of State Human Resources:
(a) All personnel policies currently
pertaining to exempt portions of the local system, which have been adopted by
the Board of County Commissioners, County Manager, Area Authority, or Area
Director.
(b) Documentation which
in material and substance fully illustrates the design, method, and process
currently being employed in the administration of exempted portions of the
local personnel system. If there has been no substantial change in personnel
policies or technical method within an annual period, the County Manager or
Personnel Director shall so certify in a letter to the Local Government
Coordinator, Substantially Equivalent Systems, Office of State Human
Resources.
(c) Jurisdictions with
exempted systems shall cooperatively respond to related requests by the Office
of State Human Resources for additional information which is deemed essential
to a complete and accurate understanding of the design and process of a local
system.
(4) Records and
Reports. Personnel records shall be created and maintained as necessary to
serve the operational requirements of exempted portions of the local personnel
system, and to maintain an auditable history of position and employee actions
processed.
Authority
G.S.
126-11;
Eff. October 10,
1992;
Pursuant to
G.S.
150B-21.3A, rule is necessary without
substantive public interest Eff. August 20,
2016.
