Current through Register Vol. 39, No. 6, September 16, 2024
(a) The agency
shall have written policies for all employees (full-time, part-time and
contracted) which include the following:
(1)
written job descriptions and titles for each position defining the
qualifications, duties, and lines of authority;
(2) salary scales;
(3) a description of employee
benefits;
(4) opportunities for
professional growth through supervision, orientation, in-service training, and
staff development;
(5) procedures
for annual evaluation of the work and performance of each staff member which
includes provision for employee participation in the evaluation
process;
(6) a description of the
termination procedures established for resignation, retirement, or discharge;
and
(7) a written grievance
procedure for employees.
(b) The agency shall have a personnel file
for each employee (full-time, part-time, and contracted) which includes the
following:
(1) the application for employment,
including record of work experience;
(2) documentation of at least three
references;
(3) applicable
professional credentials or certifications (prior to employment certified
college transcripts shall be obtained for positions requiring college
degrees);
(4) signed statement
indicating the employee's understanding of and willingness to comply with
confidentiality requirements;
(5)
signed statement that the employee has no criminal, social, or medical history
which would adversely affect the employee's capacity to work with children and
adults;
(6) criminal record checks
certified by the Clerk of Superior Court;
(7) results of the search of the North
Carolina Sex Offender and Public Protection Registry;
(8) results of the search of the North
Carolina Health Care Personnel Registry (pursuant to
G.S.
131E-256);
(9) results of the Responsible Individuals
List as defined in
10A NCAC
70A .0102 that indicate the employee has not
had child protective services involvement resulting in a substantiation of
child abuse or serious neglect;
(10) signed statement that the applicant has
not abused or neglected a child, has been a respondent in a juvenile court
proceeding that resulted in the removal of a child, or had child protective
services involvement that resulted in the removal of a child;
(11) signed statement that the applicant has
not abused, neglected, or exploited a disabled adult;
(12) signed statement that the applicant has
not been a domestic violence perpetrator;
(13) log of training;
(14) written approval letter from executive
director or his or her designee authorizing staff to administer physical
restraint holds, if applicable;
(15) annual performance
evaluations;
(16) documentation of
disciplinary actions;
(17)
documentation of grievances files;
(18) employee's starting and termination
dates; and
(19) reason for
termination.
(c) The
agency shall have written procedures which safeguard the confidentiality of the
personnel records.
Authority
G.S.
131D-1;
131D-10.5;
131D-10.6;
143B-153;
Eff.
February 1, 1986;
Amended Eff. November 1, 2009; October 1, 2008;
July 1, 1990;
Pursuant to
G.S.
150B-21.3A, rule is necessary without
substantive public interest Eff. October 3,
2017.
