New York Codes, Rules and Regulations
Title 9 - EXECUTIVE DEPARTMENT
Subtitle N - OFFICE OF INFORMATION TECHNOLOGY SERVICES
Part 552 - State Agency Internet Posting Of Application Forms
Section 552.3 - Inventory of prioritization process for application forms

Universal Citation: 9 NY Comp Codes Rules and Regs ยง 552.3

Current through Register Vol. 46, No. 39, September 25, 2024

(a) Within 180 days from the effective date of this regulation each State agency shall:

(1) review and inventory its existing application forms that are intended to be commonly used by the general public;

(2) determine which of these application forms, if any, have already been made available to the general public on the internet and which have not; and

(3) establish a priority list for making available to the general public on the internet those application forms that have not previously been made so available.

(b) With respect to those application forms that the inventory shows have not been made available to the general public on the internet, each State agency shall prioritize the order and estimated timeframe in which such application forms will be made available on the internet. In establishing a priority list for making application forms available on the internet, the State agency may consider, among other things:

(1) the annual demand for a particular application form among the general public;

(2) the intended scope of the distribution of a particular application form; and

(3) whether a particular application form is readily convertible to internet form. In assessing whether an application form is "readily convertible to internet form," the State agency may consider, among other things, the characteristics of an application form, including, but not limited to, graphic content, security features, and other technical issues, including the need to comply with laws, policies, and procedures in regard to the accessibility of internet information and applications, that may make conversion to internet form more difficult.

(c) The inventory prepared by the State agency pursuant to paragraph (a)(1) of this section and the priority list established by the State agency pursuant to paragraph (a)(3) of this section shall be posted on a State agency website. The State agency website on which the inventory and priority list are posted shall include a conspicuous and direct link to the inventory and the priority list.

(d) At least once per year, the State agency's inventory and priority list shall be updated to reflect the development and distribution by the State agency of any new or redesigned application form that is intended to be commonly used by the general public. Such updated inventory and priority list shall be posted on a State agency website

(e) In developing a new application form or updating an existing application form that is intended to be commonly used by the general public, a State agency shall, whenever practicable and reasonable, do so in a manner that facilitates making such application form available on the internet at the time it is initially made available to the general public. If the State agency is unable to make a newly developed or updated application form available on the internet at the time it is initially made available to the general public, the State agency shall, as provided in subdivision (d) of this section, add such new or updated application form to the State agency's inventory and priority list.

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