New York Codes, Rules and Regulations
Title 9 - EXECUTIVE DEPARTMENT
Subtitle N - OFFICE OF INFORMATION TECHNOLOGY SERVICES
Part 551 - Access To Personal Information
Section 551.1 - Purpose and scope

Universal Citation: 9 NY Comp Codes Rules and Regs ยง 551.1

Current through Register Vol. 46, No. 52, December 24, 2024

(a) It is the responsibility and the intent of the Office of Information Technology Services to fully comply with the provisions of article 6-A of the Public Officers Law, the Personal Privacy Protection Law.

(b) The Office of Information Technology Services shall maintain in its records only such personal information that is relevant and necessary to accomplish a purpose of the agency that is required to be accomplished by statute or executive order, or to implement a program specifically authorized by law.

(c) Personal information will be collected, whenever practicable, directly from the person to whom the information pertains.

(d) The Office of Information Technology Services seeks to ensure that all records pertaining to or used with respect to individuals are accurate, relevant, timely and complete.

(e) These regulations provide information regarding the procedures by which members of the public may assert rights granted by the Personal Privacy Protection Law. Specifically, they set forth:

(1) procedures by which an individual can learn if a system of records contains any records pertaining to him or her;

(2) reasonable times, places and means for verifying the identity of an individual who requests access to his or her record;

(3) procedures for providing access, upon the individual's request, to the individual's record; and

(4) procedures for reviewing a request from an individual for access to, and for correction or amendment of, his or her record, for making a determination on such request, and for an appeal within the agency of an initial adverse agency determination.

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