New York Codes, Rules and Regulations
Title 9 - EXECUTIVE DEPARTMENT
Subtitle K - New York State Police
Part 485 - Access To Personal Information
Section 485.2 - Privacy compliance officer
Universal Citation: 9 NY Comp Codes Rules and Regs ยง 485.2
Current through Register Vol. 46, No. 12, March 20, 2024
(a) The privacy compliance officer shall be the Technical Lieutenant--Central Records Section.
(b) Communications shall be addressed to: Privacy Compliance Officer, Technical Lieutenant--Central Records Section, Building 22, 1220 Washington Avenue, Albany, NY 12226-2252, (518) 457-0557.
(c) The privacy compliance officer is responsible for:
(1)
assisting a data subject in identifying and requesting personal information, if
necessary;
(2) describing the
contents of systems of records orally or in writing in order to enable a data
subject to learn if a system of records includes a record or personal
information identifiable to a data subject requesting such record or personal
information;
(3) taking one of the
following actions upon locating the record sought:
(i) make the record available to inspection,
in a printed form without codes or symbols, unless an accompanying document
explaining such codes or symbols is also provided;
(ii) permit the data subject to copy the
record; or
(iii) deny access to the
record in whole or in part and explain in writing the reasons
therefor;
(4) making a
copy available, upon request, upon payment of or offer to pay established fees,
if any, or permitting the data subject to copy the records;
(5) certifying, upon request, that a copy of
a record is a true copy; or
(6)
certifying, upon request, that:
(i) the
division does not have possession of the record sought;
(ii) the division cannot locate the record
sought after having made a diligent search; or
(iii) the information sought cannot be
retrieved by use of the description thereof, or by use of the name or other
identifier of the data subject without extraordinary search methods being
employed by the division.
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