New York Codes, Rules and Regulations
Title 9 - EXECUTIVE DEPARTMENT
Subtitle K - New York State Police
Part 483 - Public Access To Records Of New York State Police
Section 483.3 - Designation of records access officer; duties
Universal Citation: 9 NY Comp Codes Rules and Regs ยง 483.3
Current through Register Vol. 46, No. 12, March 20, 2024
(a) The Technical Lieutenant--Central Records Section, having an office at division headquarters, shall be the division's records access officer.
(b) The records access officer shall:
(1) supervise a
staff of division personnel as may be assigned by the superintendent. This
staff shall assist the records access officer in responding to requests for
records and shall whenever necessary, assist anyone requesting access to a
record;
(2) except as provided for
in section
483.7
of this Part, make a determination to grant or deny a request to inspect and
copy a record, or to permit the requesting party to copy from a photocopy of
the original record with portions deleted therefrom;
(3) if a request to inspect and copy a record
is granted, advise the requesting party as to when and where such inspection
and copying shall take place;
(4)
if a request to examine or copy a record is denied, in whole or in part, advise
the requesting party of the reasons for the denial in writing;
(5) If a request to inspect and copy a record
is granted, advise the requesting party as to the cost thereof, according to
the fee schedule set forth in section
483.8 of this Part, and when
such copy will be forwarded to the requesting party;
(6) if a request for a copy is denied in
whole or in part, advise the requesting party of the reasons for the denial in
writing;
(7) if the requesting
party seeks to made a copy of a record, permit the requesting party to make
such copy only in accordance with the procedure set forth in section
483.5
of this Part; and
(8) upon request,
certify that a transcript is a true copy of a record copied or that the
division is not the legal custodian of such record, or that the requested
record cannot be found.
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