New York Codes, Rules and Regulations
Title 9 - EXECUTIVE DEPARTMENT
Subtitle H - DIVISION OF PROBATION AND CORRECTIONAL ALTERNATIVES
Chapter I - ADMINISTRATION OF PROBATION
Part 348 - Case Record Management
Section 348.1 - Definitions
Current through Register Vol. 46, No. 12, March 20, 2024
(a) Case record management is the systematic control over the establishment, accessibility, utilization, content, security, privacy, preservation and timely destruction of case records.
(b) Cumulative case record is a single case file containing all information with respect to a case from its inception through its conclusion. All records developed and/or received by the probation department which are related to the carrying out of authorized probation functions and services are considered probation records for the purpose of retention and destruction. The records may be written or electronic. Reports and other records material developed by the probation department and transmitted to the courts or other agencies become the responsibility of the court or other agencies as records.
(c) Probation services include intake, investigation, supervision, voluntary assessment and case planning services, and any other special services.
