Current through Register Vol. 46, No. 12, March 20, 2024
As a rule, a resident participating in a temporary release
program shall assume certain costs associated with his participation in a
temporary release program as hereinafter described, over and above the cost of
maintaining the resident in a Division for Youth facility. Funds may be drawn
from the resident's personal account for these purposes. However, under certain
circumstances, the division may use funds from the petty cash account to assume
the costs of certain expenses or advance the resident funds for certain costs
from the facility's temporary release schedule for funds. Funds may be issued
in the amounts designated by the director of the division for the purposes
delineated in subdivisions (c) through (g) of this section.
(a) Resident's personal account.
(1) Funds shall not be issued to any resident
from his personal account for temporary release purposes until a budget has
been established for the resident and a completed disbursement request signed
by the resident and forwarded to the facility business office. Requests for
funds in excess of a minimum amount as established by the facility director
must be approved by the facility director before such funds may be disbursed.
All other requests must be approved by the resident's counselor, the facility
parole officer, the temporary release committee chairperson or the facility
vocational specialist or similarly trained staff member.
(2) A resident regularly participating in a
continuous temporary release program must submit a disbursement request, each
week, to obtain funds from his account for temporary release expenses. The
established budget or disbursement schedule may not be substantially modified
without prior written permission of the facility director.
(b) Approved conditions for advances and
other funds.
(1) If a continuous temporary
release participant does not have sufficient funds in his personal account to
participate in a temporary release program, the facility director shall
determine whether the division should assume, or advance funds to the resident
for, certain expenses.
(2) Funds
may be advanced to a resident from the facility's special temporary release
account upon receipt by the business office of a written request from the
resident approved by the facility director detailing the amount to be advanced
and the repayment schedule.
(3) All
monetary advances must be reimbursed by the resident. Each resident receiving
an advance shall be advised of, and sign a statement attesting to, this fact.
The facility director, the temporary release committee chairperson or the
temporary release parole officer shall be responsible for insuring that these
funds are repaid once the resident is in a financial position to repay
them.
(4) Advances shall be repaid
by subsequently deducting funds from the resident's account in accordance with
the established repayment schedule.
(5) The facility's appropriation shall be
used to repay any uncollectible advance.
(c) Work release and industrial training
leave financial procedures.
(1) As a rule, a
resident assigned to a work release or industrial training leave program shall
assume the costs of travelling to and from the job site, eating while away from
the facility, and for any clothing, tools or other costs directly associated
with the performance of the job.
(2) However, a resident granted permission to
leave the facility for a job search furlough may be provided telephone money
and funds for transportation costs and lunch if the facility does not provide a
box lunch. Additionally, a newly arrived unemployed resident searching for his
first job may receive an incentive wage allowance, on a daily basis, until he
secures his first job. A continuous temporary release participant who was
employed and subsequently becomes unemployed due to no fault of his own also is
entitled to an incentive wage allowance while in the program. Reimbursement of
the incentive wage allowance is not required.
(3) A resident on work release or industrial
training leave who is employed but has not received his first paycheck may be
advanced funds, on a daily basis, for transportation costs, lunch, if the
facility does not provide a box lunch, and telephone money. The facility
director also may advance the resident funds to purchase necessary basic work
clothing, specialized clothing and tools, and to cover other incidental
expenses required for the resident's successful participation in the temporary
release program. These funds may be advanced only if, in the judgement of the
facility director, there is a substantial likelihood that the funds will be
reimbursed by the resident.
(4)
Once a resident becomes employed, a weekly budget based on the youth's earnings
shall be established by agreement between the resident and his counselor or
temporary release parole officer. Each week a disbursement request for the
weekly amount budgeted shall be prepared and submitted to the business office.
The resident is responsible for living within the established budget until the
next regularly scheduled disbursement. The business office shall issue the
amount of funds requested on the disbursement request unless directed otherwise
by the facility director.
(5) As a
rule, a resident shall assume all costs related to his travel to and from work.
In those cases where the resident is provided transportation by the facility,
an appropriate charge may be assessed to the resident for the cost of such
transportation. This charge will be included in the resident's weekly budget
and on his weekly disbursement request, and must be approved by his counselor
or the temporary release parole officer.
(d) Educational release expenses and
financial procedures.
(1) Guidelines.
(i) As a rule, a resident participating in an
educational release program shall assume certain expenses associated with his
attendance in the educational or vocational training program, including tuition
costs, over and above the cost of maintaining the resident in a division
facility.
(ii) The resident shall
be instructed that he may not apply, or receive funding, for any kind of
educational release program, including social security benefits or school
stipends, without the knowledge of the facility educational coordinator and
either his counselor or the temporary release parole officer.
(iii) The facility educational coordinator,
the resident's counselor or the temporary release parole officer shall be
responsible for coordinating the educational release participant's application
for, and utilization of, all educational release funding.
(iv) Any financial aid not paid directly to
the college, university or vocational training program must be reported and
turned in by the resident to the facility educational coordinator, the
resident's counselor or the temporary release parole officer and placed in the
resident's personal account for the purpose of paying educational
expenses.
(v) If a resident fails
to report all funds received by him for educational purposes, he shall be
subject to disciplinary action and referred to the temporary release committee
for evaluation of his temporary release program, as appropriate.
(vi) The division may pay directly to the
college, university or vocational training program a portion of a resident's
tuition costs on a semester basis. Reimbursement of these funds by the resident
is required. The reimbursement source must be verified prior to the funds being
advanced.
(vii) The resident must
complete payment arrangements for tuition costs prior to registration. If the
funding arrangements have not been completed, the resident may not enroll in
the college, university or vocational training program.
(2) A resident participating in an
educational leave program shall be eligible for the following funds:
(i) Meal allowances shall be available for
meals which the resident is required to purchase while he is out of the
facility. The facility must make every attempt to provide the resident with
breakfast before he leaves the facility and with dinner after his return. Meal
allowances shall be available for lunch if the facility does not provide the
resident with a box lunch. If a box lunch is provided, the resident shall be
given funds for the purchase of a beverage.
(ii) The resident shall be given a
miscellaneous allowance each day he attends class. This miscellaneous allowance
replaces the incentive wage allowance provided to work release participants and
is not considered a financial advance which the resident must repay. At the
discretion of the facility director, a resident also may receive an incentive
wage allowance for performing facility assignments.
(iii) Necessary street clothing may be
provided by the facility. The resident may be given an advance to purchase
additional clothing. No new advances may be made for this purpose until the
previous advance has been repaid.
(iv) Funds also may be provided for books,
school supplies and specialized clothing each semester. Reimbursement of these
funds may be required.
(v)
Additionally, funds may be provided for transportation costs and other
incidentals. Reimbursement is not required for these expenses.
(e) Community services
leave financial procedures.
(1) A resident
participating in a community services leave program shall receive an allowance
for each day he leaves the facility to perform volunteer community service
work.
(2) The resident also shall
receive funds for transportation costs and a meal allowance if the facility
does not provide him with transportation and a box lunch.
(f) Leave of absence financial procedures.
(1) A resident leaving a facility to make a
deathbed visit or to attend a funeral will assume all expenses connected with
the leave, provided he has sufficient funds in his personal account. If a
resident does not have sufficient funds to cover these expenses, the expenses
may be assumed by the division.
(2)
The costs associated with a resident's leaving a facility in order to receive
medical or dental treatment shall be paid in accordance with established
division fiscal procedures for the payment of medical and dental
costs.
(g) Furlough
financial procedures. As a rule, a resident participating in a continuous
temporary release program who is granted a furlough for the purpose of seeking
post-release housing or maintaining family ties must use his own funds to cover
the expenses connected with such a furlough. However, if the resident has never
gone out of the facility on a family-tie furlough, the resident may be provided
the funds necessary to cover the transportation costs of one such furlough at
the discretion of the facility director. The expenses related to subsequent
furloughs will be deducted from the resident's personal account. However, the
disbursement of furlough funds from the resident's personal account shall not
be allowed to deplete the resident's account to the point that he may not be
able to meet the following week's work or educational leave expenses. At the
discretion of the facility director, funds may be advanced for subsequent
furloughs. Reimbursement of advances made for subsequent furloughs is
required.
(h) Report preparation.
(1) The facility business office shall
maintain appropriate records of all financial transactions occurring pursuant
to this Subpart.
(2) A monthly
report of each continuous temporary release participant's personal account will
be prepared by the business office and copies distributed to the facility
director, the resident, and the resident's counselor or the temporary release
parole officer.
(3) A schedule
shall be prepared which lists the names of all of the employed continuous
temporary release participants in the facility and the days of the week these
participants receive their paychecks. The facility director and the temporary
release committee chairperson shall be notified when a resident returns to the
facility on the indicated payday without his paycheck.
(4) An annual report of the continuous
temporary release programs' financial operations shall be prepared, which shall
include the following information on each temporary release participant: total
net earnings, total payment of fines, total payment for support of dependents,
total savings accumulated, and total weeks of employment. This report shall be
submitted to the facility director and the chairperson of the temporary release
committee no later than January 31st of the following year. The facility
director shall forward a copy of this report to the director of temporary
release programs and the central office fiscal control unit.