New York Codes, Rules and Regulations
Title 9 - EXECUTIVE DEPARTMENT
Subtitle CC - Division of Parole
Part 8008 - Public Access To Records
Section 8008.3 - Records access officer
Universal Citation: 9 NY Comp Codes Rules and Regs ยง 8008.3
Current through Register Vol. 46, No. 12, March 20, 2024
(a) The records access officer of the division is the Public Information Officer, Division of Parole, 1450 Western Avenue, Albany, N.Y. 12203. The records access officer shall receive requests at the above location during any workday between the hours of 9 a.m. and 4 p.m. All requests for records shall be made in writing and shall describe, in reasonable detail, the records sought. The records access officer:
(1) shall maintain a
current master subject list, sufficiently detailed to permit identification of
the category of the record sought;
(2) shall, if necessary, assist the person
requesting records in identifying the records requested. If the request is for
payroll information, the records access officer shall refer the request to the
person charged with certifying the division's payroll;
(3) shall search for the records requested,
and if he is unable to locate them, he shall:
(i) certify that the division is not the
custodian of the record requested; or
(ii) certify that, although the division is
the custodian of the record requested, the record cannot be found after a
diligent search;
(4)
shall determine, after locating the records, that:
(i) the record is available for public
inspection and make it available for inspection and/or copying;
(ii) the record is not available for public
inspection, for reasons to be provided in writing, and deny access
accordingly;
(5) may
waive, at his discretion, any formality prescribed by this Part.
(b) The designation of records access officer shall not be construed to prohibit officials who have in the past been authorized to make records or information available to the public from continuing to do so.
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