New York Codes, Rules and Regulations
Title 9 - EXECUTIVE DEPARTMENT
Subtitle CC - Division of Parole
Part 8008 - Public Access To Records
Section 8008.2 - Definitions

(a) The term case record means any memorandum, document or other writing pertaining to a present or former inmate, parolee, conditional releasee or other releasee, and maintained pursuant to sections 259-a(1)-(3) and 259-c(3) of the Executive Law.

(b) The term record or records means any memorandum, document, tabulation or other writing, other than a case or employee record, maintained by the division.

(c) The term employee record means any document, report or other writing pertaining to a board member or division officer or employee and constituting part of such person's employment history folder.

(d) The term statistical tabulation means a collection or orderly presentation of numerical data logically arranged in columns and rows, or graphically.

(e) The term factual tabulation means a collection of statements of objective information, logically arranged, which is empirically derived and reflects objective reality, actual existence or an actual occurrence.

(f) The term workday means any day except Saturday, Sunday, a public holiday or, with respect to a particular office of the division, a day on which that office is otherwise closed for general business.

(g) The term records access officer means the public information officer of the division, or such other officer or employee designated by the chairman to receive and respond to inquiries for access to division records.

(h) The term subject matter list means a current list of all records maintained by the division on or after January 1, 1978, except case and employee records, regardless of whether the documents denoted on such list are available to the public.

(i) The term counsel means the counsel to the division and any designated member of the counsel's staff.