New York Codes, Rules and Regulations
Title 9 - EXECUTIVE DEPARTMENT
Subtitle C - Division of the Budget
Part 140 - Reimbursement Of Relocation Expenses
Section 140.5 - Relocation expenses eligible for reimbursement. [l. 1969, ch. 1126]l. 1969, ch. 1126

Universal Citation: 9 NY Comp Codes Rules and Regs ยง 140.5

Current through Register Vol. 46, No. 12, March 20, 2024

Appointees eligible for reimbursement shall be reimbursed for actual and necessary moving and travel expenses incurred, in excess of $200, in an aggregate amount not in excess of $1,000, nor in excess of $600 for a move authorized and commenced prior to June 1, 1969 nor in excess of $800 for a move commenced on or after June 1, 1969 if the appointee's place of residence at the time of employment is within New York State, in accordance with the provisions of this section, provided that claim for such payment is made within one year of the effective date of appointment. Subject to the aforesaid dollar limits, an eligible appointee may be reimbursed for:

(a)

(1) The basic cost of moving household goods and personal effects from the appointee's residence at the time of initial appointment to the residence located near the new place of employment, provided that the mover used a carrier authorized by the New York State Public Service Commission or the Interstate Commerce Commission to perform such service. The basic cost of moving shall mean the cost of loading, transporting and unloading household goods and personal effects, including necessary expenditures for handling such household goods as pianos, refrigerators and deep freezers. Household goods shall not be deemed to include: automobiles; other motor vehicles; trailers, other than house trailers used as appointee's residence; farm tractors, implements and equipment; livestock; boats; animals raised for profit by the appointee; belongings related to commercial enterprises engaged in by the appointee or his family; belongings which are not the property of the appointee's immediate family; and building materials.

(2) Reimbursement for approved expenditures shall not be more than that applicable under the tariff schedules filed with the regulatory agency by the carrier chosen by the appointee, or under the Joint Movers Tariff filed with the Public Service Commission, whichever is less, released in all cases to the lowest valuation. If insurance above the lowest released valuation is carried, the cost of such insurance shall be borne by the appointee.

(3) For a move authorized and commenced prior to June 1, 1969, no reimbursement shall be provided for household goods and personal effects in excess of 8,000 pounds; for a move commenced on or after June 1, 1969, no reimbursement shall be provided for household goods and personal effects in excess of 10,000 pounds.

(4) If an appointee does not use a commercial household goods carrier, he shall be reimbursed for the basic cost of moving household goods and personal effects by rental of trailers or trucks from commercial establishments provided the claim is accompanied by three competitive bids. Reimbursement shall be made at the rates proposed in the lowest bid.

(b) The cost of packing and/or unpacking of household and personal effects if such services provided by the carrier are used.

(c) The cost of storage of goods in-transit for actual storage up to 30 days, and for required warehouse handling, provided such services are required. For a move authorized and commenced prior to June 1, 1969, reimbursement shall not be provided for storage or handling of goods in excess of 8,000 pounds; for a move commenced on or after June 1, 1969, reimbursement shall not be provided for storage or handling of goods in excess of 10,000 pounds.

(d) The cost of transportation of the appointee and his family to the new location, at the rate paid by the State for the use of personally owned automobiles for official business, the mileage to be measured by the shortest highway route between the two places of residence. Payment shall be made at such rate for one automobile regardless of the number owned, or actual method of transportation used.

(e) The cost of meals and expenses other than transportation in a flat amount of five dollars per day, not to exceed a total of $25, for the appointee only.

(f) Expenses other than those enumerated above incurred by the appointee as a result of relocation shall not be subject to reimbursement.

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