New York Codes, Rules and Regulations
Title 9 - EXECUTIVE DEPARTMENT
Subtitle BB - State Energy Office
Chapter III - State Energy Planning Proceeding
Subchapter A - General Provisions
Part 7842 - Public Access To Records
Section 7842.2 - Designation of records access officer
Universal Citation: 9 NY Comp Codes Rules and Regs ยง 7842.2
Current through Register Vol. 46, No. 39, September 25, 2024
(a) The chair is responsible for ensuring compliance with these regulations, and has designated the records access officer on the State Energy Plan website.
(b) The records access officer is responsible for ensuring appropriate responses to requests for access to records from the board.
(c) The records access officer shall ensure that the board and its staff:
(1) maintains an up-to-date subject matter
list of records in the board's possession;
(2) assists persons seeking records to
identify the records sought, if necessary, and when appropriate, indicates the
manner in which the records are filed, retrieved or generated to assist persons
in reasonably describing records;
(3) contacts persons seeking records when a
request is voluminous or when locating the records involves substantial effort,
so that the board may ascertain the nature of records of primary interest and
attempt to reasonably reduce the volume of records requested;
(4) upon locating the records, considers the
request in accordance with with sections
7842.5
and
7842.6
of this Part, then takes one of the following actions:
(i) makes records available for inspection;
or
(ii) denies access to the
records in whole or in part and explains in writing the reasons for
denial;
(5) upon request
for copies of records:
(i) makes a copy
available upon payment or offer to pay established fees, if any, in accordance
with section
7842.9 of this Part;
or
(ii) permits the requester to
copy those records;
(6)
upon request, certifies that a record is a true copy; and
(7) upon failure to locate records, certifies
that:
(i) the records are not in the
possession of the board; or
(ii)
the records of which the board is a custodian cannot be found after diligent
search.
Disclaimer: These regulations may not be the most recent version. New York may have more current or accurate information. We make no warranties or guarantees about the accuracy, completeness, or adequacy of the information contained on this site or the information linked to on the state site. Please check official sources.
This site is protected by reCAPTCHA and the Google
Privacy Policy and
Terms of Service apply.
