New York Codes, Rules and Regulations
Title 9 - EXECUTIVE DEPARTMENT
Appendices
Appendix S-15
EXHIBIT C
(Suggested filing system to be utilized as warranted)
1000-1999 ADMINISTRATION
1000________General
1100 ________Housing Company (creation, membership, appointments, powers,
meetings, etc.)
1200 ________Office Management (procedures, organization charts, etc.)
1300________Legal
1400 ________Company's Relationship with Others (tenants, public, govt.)
1500________Forms--Creation, Preparation
1900________Administrative Reports
2000-2999 PLANNING AND DEVELOPMENT
2000________General
2100________Preliminary Studies
2200________(Reserved for future use)
2300________Planning
2310________Apartment Distribution
2320 ________Plans--submission, review and acceptance
2330________Zoning
2340________Availability of Community Services
2400 ________Land Acquisition (appraisals, purchases, ceding of land, etc.)
2500________Development Contracts
2501________Survey and Maps
2502________Test Borings
2503________Architects
2504________Demolition
2505________Construction--Foundation
2506________Construction--Superstructure
2507________Heating
2508________Electric
2509________Plumbing
2510________Elevators
2511________Concrete Testing
2512________Streets and Yards
2513________Landscaping
2514________Ranges
2515________Refrigerators
2900________Planning and Development Reports
3000-3999 RENTS AND OCCUPANCY
3000________General
3100________Rents and Collections
3200________Site and Offsite Tenancy
3300________Tenant Selection
3400________Initial Occupancy
3500________Leasing
3600 ________Continued Occupancy (income review, occupancy standards, etc.)
3700________Termination of Tenancy
3800 ________Auxiliary Services (parking, laundry, etc.)
3900________Rent and Occupancy Reports
4000-4999 OPERATION AND MAINTENANCE
4000________General
4100________(Reserved for future use)
4200 ________Operating Services (janitorial, security, exterminating, etc.)
4300________Utilities
4310________Water
4320________Electricity
4330________Gas
4340________Heating Fuel
4350________(Reserved for future use)
4360________Sanitation
4370________Other
4400________Repairs, Maintenance and Replacements
4410________Grounds
4420________Structures
4430________Painting and Decorating
4440________Plumbing, Gas and Electrical Systems
4450________Heating and Ventilating Systems
4460________Elevators
4470________(Reserved for future use)
4480________Ranges and Refrigerators
4490________Other Equipment
4900________Operations and Maintenance Reports
5000-5999 PERSONNEL
5000________General
5100________Employment
5110________Applications
5120________Individual Personnel Files
5200________Resident Employees
5300________Salary and Leaves, Rules and Regulations
5400________Pension and Other Benefits
5900________Personnel Reports
6000-6999 FISCAL AND BUDGET
6000________General
6100 ________Fiscal (development, administrative and reserve funds;
debt service and financing; security deposits, etc.)
6200________Budget
6900________Fiscal and Budget Reports
7000-7999 MISCELLANEOUS
7000________Insurance
7100________Fire Prevention and Safety
7200________Civil Defense
7300________Community Services
7400________Litigation
7500________Procurement and Supplies
7900________Miscellaneous Reports
