New York Codes, Rules and Regulations
Chapter XXI - Annual Program Plans
Part 2302 - Fiscal Year 1978 Annual Program Plan For Libraries And Learning Resources And Educational Innovation And Support
Section 2302.13 - Dissemination-part c

Current through Register Vol. 44, No. 38, September 21, 2022

(a) The primary purpose of the New York State title IV of the Elementary and Secondary Education Act dissemination effort is to collect, store, retrieve, and disseminate information needed to identify, validate, replicate, and adopt educational programs which address high priority documented need areas. The total dissemination effort is a systematic one involving close cooperation among staff members of the State Education Department, the 44 intermediate units, and local educational agencies. It is carefully linked to and coordinated with all other specific elements of this title IV of the Elementary and Secondary Education Act plan.

(b) The dissemination effort undertaken will include the following procedures:

(1) Needs assessment. Documented needs assessments covering the entire State of New York and including the perspectives of officials at the local, intermediate, and State levels will be analyzed to determine what kind of program should receive a high priority in the dissemination effort. Responsibility for the conduct of desirable needs assessment activities will rest in the State Education Agency through the Office of ESC General Program Planning. Planning, leadership and management for carrying out essential needs assessment activities will originate in that unit. Much of the needs assessment process, however, will be conducted in a systematic decentralized manner through the office of the district superintendent serving on behalf of the commissioner within each of the 44 education regions in the State. These multi-district-oriented field agents and other State Education Department officials will work with local school officials to identify specific target areas, school districts and multi-district regions where high priority needs exist. Information gathered through the conduct of this needs assessment will serve to focus the dissemination effort--and, hence, make it more efficient and effective--by identification of audiences and sub-audiences which can each benefit from information and experience relative to particular programs.

(2) Requests for proposals (RFP's). The documented needs assessment will provide a focus for developing RFP's. The planning, program, evaluation and fiscal specifications of the RFP's will be developed to insure that projects which are funded under title IV of the Elementary and Secondary Education Act have been designed in such a way that information about the project needed for its eventual dissemination will be collected systematically throughout its life in an efficient and reliable way. Whenever possible, comparable data will be collected from LEA's allowing more accurate analyses of project results and a more reliable set of data for dissemination.

(3) Project monitoring. Projects funded with title IV of the Elementary and Secondary Education Act monies will be closely monitored. This monitoring will be carried out by teams of SED program specialists (whose membership will be determined by the focused need which the project addresses), locally-oriented field agents, and other consultants as needed. The title IV of the Elementary and Secondary Education Act--part C management system described earlier provides for planned interaction between and among SED field officers, local district officials, and appropriate SED staff, coordinated by the Division of ESC General Program Planning. This planned exchange of information will include provision for the exchange of information about projects at any stage in the need/identification/validation/demonstration/adoption process. SED specialists will be charged with leadership responsibility and skill development in facets of information management essential to make the dissemination system work. The system will make it possible for the documented need of any district in the State to be cross-checked against all title IV of the Elementary and Secondary Education Act projects in the State: past, ongoing, and planned.

(4) Information storage and retrieval.
(i) The New York State Education Department's Educational Program and Studies Information Services (EPSIS) will continue to play a critical role in the entire dissemination effort. This unit is charged with coordinating and integrating the State Education Department's dissemination activities. At the same time it serves as the central locus in the continuing development of a statewide dissemination network for the gathering, storage, transmission and retrieval of information. Currently, there are 42 such locally-oriented sub-centers operating as information linkages between one another and the State Education Department.

(ii) Specifically, through EPSIS one may minimally store an abstract and critical descriptors of all Title IV projects. Similar descriptors of documented educational needs will permit a rapid scan to determine if any programs exist that address themselves to special needs. Additionally, EPSIS serves as the SEA unit with access to the National ERIC Data Base. LEA's planning projects will be able to request reviews of research and literature which will serve as a basis to insure that their projects reflect the latest knowledge and practices known to the national community of educators.

(5) Technical assistance. The State Education Department will make technical assistance available to eligible school districts in general (see section 2302.32 of this Title) and to districts addressing specific high priority needs with title IV of the Elementary and Secondary Education Act, part C funds. This technical assistance will include orientation to and instructions about the variety of information and dissemination sources noted above, and it will also include another opportunity for the officials performing the technical assistance to play an active role in the exchange of information between a school district having a specific need and the total information resources described in this entire title IV of the Elementary and Secondary Education Act plan.

(6) Other.
(i) The New York State system of education is an extremely comprehensive one comprising thousands of agencies and units as components of the University of the State of New York. It includes all education agencies within the State as well as such educative agencies as all libraries and library systems, museums, historical societies, cultural agencies, ETV networks, etc.

(ii) The State Education Department is responsible for leadership in planning and operation. The department has available to it a vast array of resources and opportunities which can routinely be blended to lend themselves to any systematic dissemination effort. This includes internal and external communication mechanisms, a host of advisory and steering committees, a well-organized public information office, numerous regular publications and close working relations with education-oriented agencies operated on behalf of school board members, teachers, administrators, business, labor, industry, etc.

(c) These avenues for dissemination will be used on a formal or ad hoc basis whenever a specific aspect of title IV of the Elementary and Secondary Education Act--part C is in need of clarification or elaboration, or whenever a particular project is deemed worthy of a special dissemination effort. The staff of the department is capable of planning and coordinating special dissemination activities as events warrant. These can include, but need not be limited to, education fairs, workshops, seminars, and conferences. Additionally, the staff of the department works in close liaison with many professional organizations which provide access to educators across the State for specific purposes. Among them are the Association for Supervision and Curriculum Development, Phi Delta Kappa, Council of School District Administrators, the Association of School Business Officials, and other groups of education professionals.

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