New York Codes, Rules and Regulations
Title 8 - EDUCATION DEPARTMENT
Chapter XXI - Annual Program Plans
Part 2302 - Fiscal Year 1978 Annual Program Plan For Libraries And Learning Resources And Educational Innovation And Support
Section 2302.10 - No commingling of funds

Current through Register Vol. 44, No. 38, September 21, 2022

The following policies and procedures have been established which gives assurance that Federal funds made available under title IV of the Elementary and Secondary Education Act for any fiscal year will not be commingled with State funds:

(a) Provisions for not commingling Federal funds with State funds. The official accounts and documents showing receipts and expenditures of funds by the State Education Department under the approved annual program plan will be maintained and retained by the Department of Audit and Control, State Office Building, Albany, New York. The Department of Taxation and Finance and the Education Department also maintain and retain accounts which are reconciled with the records of the Department of Audit and Control. ESEA title IV of the Elementary and Secondary Education Act funds may not be commingled with non-ESEA funds. A separate bank account must be established for the receipt and disbursement of ESEA monies. A separate control ledger for ESEA IV shall be maintained by the New York State Department of Education and by the State comptroller.

(b) Provisions for not commingling Federal funds with State or local funds. The official accounts and documents showing receipts and expenditures of funds by local public agencies involved in the operations of this program, will be maintained by the local educational agencies participating in the program. Certified copies of such records are maintained by the Division of Educational Finance in the State Education Department. The division and the Department of Audit and Control will pre-audit the fiscal records of the local educational agencies pertaining to all expenditures claimed for Federal financial participation under the provisions of title IV of Public Law 93-380. ESEA funds may not be commingled with non-ESEA funds. A separate bank account must be established for the receipt and disbursement of ESEA monies. Each LEA shall be required to maintain a separate ledger for each approved ESEA IV program or project. LEA accounting of ESEA IV funds shall be in accordance with the prescribed Uniform System of Accounts-Federal Funds, as established by New York State Law.

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