New York Codes, Rules and Regulations
Title 8 - EDUCATION DEPARTMENT
Chapter V - State University of New York
Subchapter E - Regulations of the Board of Trustees' Charter Schools Committee
Part 700
Section 700.5 - Record Keeping Requirements

Universal Citation: 700.5 NY Comp Codes Rules and Regs ยง 700.5

Current through Register Vol. 46, No. 12, March 20, 2024

(a) Records and information regarding an applicant's Instructional Program must be maintained by the applicant. Upon request by the institute, such records and information shall be available for inspection, or for delivery of copies to the institute. The applicant shall also grant the institute access to electronic databases where records or information are stored regardless of whether the applicant is the custodian of such information.

(b) Such records shall include, but not be limited to:

(1) Candidate records including, but not limited to:
(i) clock hour attendance;

(ii) clock hour instructors;

(iii) student teaching dates and classes;

(iv) student teaching clock hour accumulation;

(v) student teaching instructors;

(vi) workshop attendance records;

(vii) records reflecting the number of years of teaching experience;

(viii) college transcripts;

(ix) records reflecting whether a candidate is making adequate progress in the Instructional Program; and,

(x) the date of completion of the Instructional Program and the title of certification earned ("Certification Record").

(2) Instructor qualification records including, but not limited to:
(i) college transcripts;

(ii) records reflecting the number of years of teaching experience;

(iii) teacher certification records; and,

(iv) Certification Records.

(3) Records regarding institutions of higher education and outside vendors used as part of the Instructional Program including, but not limited to, contracts and financial records.

(c) Each applicant must provide teachers and former teachers with copies of any Certification Records pursuant to this Section, and at no more than the cost set forth in the New York Freedom of Information Law.

(d) An applicant must store Certification Records for a minimum of 10 years.

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