New York Codes, Rules and Regulations
Title 8 - EDUCATION DEPARTMENT
Chapter V - State University of New York
Subchapter A - Regulations of the Board of Trustees
Part 311 - Public Access To Records Of State University Of New York
Section 311.8 - Fees
Current through Register Vol. 46, No. 12, March 20, 2024
(a) There shall be no fee charged for:
(b) Fees for photocopies of records may be charged, provided that:
(c) Fees for other records may be charged based on the actual cost of reproduction of a record, which may include only the following:
(d) When system administration or the campus has the ability to retrieve or extract a record or data maintained in a computer storage system with reasonable effort, or when doing so requires less employee time than engaging in manual retrieval or redactions from non-electronic records, the retrieval or extraction of such record or data must be accomplished electronically. In such case, a fee may be charged in accordance with paragraphs (c)(1) and (2) of this section.
(e) The requester shall be informed of the estimated cost of preparing a copy of a record if more than two hours of an employee's time is needed, or if it is necessary to retain an outside professional service to prepare a copy of the record.
(f) System administration or the campus may require that the fee for copying or reproducing a record be paid in advance of the preparation of such copy.