New York Codes, Rules and Regulations
Title 8 - EDUCATION DEPARTMENT
Chapter II - Regulations of the Commissioner
Subchapter N - Public Records And Department Publications
Part 185 - Records Of Public Corporations
Section 185.4 - Development and use of records retention and disposition schedules
Universal Citation: 8 NY Comp Codes Rules and Regs ยง 185.4
Current through Register Vol. 46, No. 12, March 20, 2024
(a) When establishing retention periods, the commissioner shall consider the following:
(1) the administrative, legal, fiscal,
research, and historical value of the information contained in the
records;
(2) their importance for
documenting local government;
(3)
their statewide significance;
(4)
the requirements of State and Federal agencies;
(5) costs to local governments for
maintaining the records; and
(6)
any other requirements imposed by law.
(b) Once the commissioner has issued a schedule and the local government has reviewed and adopted the schedule by formal resolution of the governing body, the schedule shall be used on a continuing basis by local officers to dispose of records. Consent to use the schedule shall remain in effect until the local government rescinds its authorizing resolution, the commissioner's consent is withdrawn, or the schedule is superseded and replaced by the commissioner.
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