New York Codes, Rules and Regulations
Title 8 - EDUCATION DEPARTMENT
Chapter II - Regulations of the Commissioner
Subchapter N - Public Records And Department Publications
Part 185 - Records Of Public Corporations
Section 185.3 - Local government records advisory council
Universal Citation: 8 NY Comp Codes Rules and Regs ยง 185.3
Current through Register Vol. 46, No. 12, March 20, 2024
(a) Membership of the Local Government Records Advisory Council.
(1) The council
shall consist of 27 members selected with consideration to achieving balanced
representation and diversity.
(2)
In addition to selected members, the commissioner of the New York City
Department of Records, a representative of the chief administrative judge, and
the New York City clerk are permanent, statutory members of the council. The
New York City clerk is a non-voting member of the council.
(3) Members shall be appointed for four-year
terms provided that the initial appointment to the council, commencing
September 1, 1988 shall be for one, two, three or four years. Terms shall be
staggered so that approximately an equal number of the council shall be
appointed in any subsequent year.
(4) The commissioner shall designate the
chairperson of the Local Government Records Advisory Council. The chairperson
shall serve a two-year term and may be reappointed.
(5) Members of the council shall serve
without compensation but shall be reimbursed for necessary travel
expenses.
(b) Duties of the Local Government Records Advisory Council. The Local Government Records Advisory Council shall meet at least three times each year and shall have the following responsibilities:
(1) reviewing and
providing advice on proposed changes in state legislation, regulations and
standards relating to local government records;
(2) reviewing and providing advice on local
government records retention and disposition procedures and on the records
retention and disposition schedules for local governments;
(3) reviewing and advising on the development
and delivery of State Archives services to local governments;
(4) encouraging organizations, groups and
individuals to work for improved local government records management programs;
and
(5) carrying out any other
responsibilities assigned in statute.
(c) Secretariat of the Local Government Records Advisory Council. Government Records Services of the State Archives shall serve as secretariat of the Local Government Records Advisory Council, and the director of Government Records Services or a designee shall serve as its secretary.
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