Current through Register Vol. 46, No. 12, March 20, 2024
(a) A
student shall be considered in matriculated status if:
(1) the student has filed a written
application for enrollment at the institution for the purpose of earning a
degree, diploma or certificate;
(2)
in accepting the student's application, the institution has taken into account
the capacity of the student to undertake a course of study and its own capacity
to provide what instructional and other support the student needs to complete
the program, as required by section
52.2(d)
of this Title; and
(3) the
institution, on the basis of that demonstration has recognized the student as a
candidate for that degree, diploma or certificate. It shall not be necessary
that the student, in addition, have passed matriculation examinations or
language examinations, or completed any other particular prerequisites
established by the school in accordance with local custom or regulation.
Effective for academic terms beginning after January 1, 1978, students accepted
in special programs for the disadvantaged may be considered matriculated on
that basis only if such programs are in the EOP, HEOP, SEEK, or College
Discovery categories, or are otherwise approved by the
commissioner.
(b) The
student who is enrolled for courses solely to complete teacher certification,
licensing or other external requirements, or solely for personal or cultural
advancement, and who is not recognized as a candidate for a degree, diploma or
certificate, shall not be considered a matriculated student.
(c) A student shall be considered
matriculated only if the courses pursued by the student are fully recognized at
that time as contributing towards fulfillment by the student of the
requirements for completion of the program. A student required to complete
certain courses to make up deficiencies in background or training may be
considered matriculated if acceptance and credit are not conditioned upon
additional and special requirements designed to establish the qualifications of
the student to pursue the program successfully. However, if credit is
conditional, depending upon satisfactory completion of certain special and
additional requirements, then the student shall not be considered to be fully
matriculated.
(d) Retroactive
matriculation by the school shall not establish retroactive eligibility for
student aid unless such retroactive action was necessary to correct clerical
error or administrative delay in reviewing the application of a student who was
in fact eligible for matriculation as of the retroactive date.
(e) Students enrolled in a degree granting
institution other than the institution in which they are matriculated must be
certified as eligible for tuition assistance by the matriculating institution.
The courses and program of study at the attending institution must be
consistent with the matriculating institution's approved program of study at
the time of enrollment and attendance. In order to certify eligibility for
State financial aid, the matriculating institution must receive all grades and
tuition costs from the school attended.
(f)
(1)
Matriculated students may defer declaration of a specific major and still be
considered enrolled in one or more of an institution's approved programs
provided that the matriculating institution approves the student's deferment.
For State financial aid purposes, a student must declare a major within 30 days
of the end of the institution's add/drop period of the sophomore year in a
2-year program or within 30 days of the end of the add/drop period of the
junior year of a baccalaureate program so that the student is able to complete
the requirements for the degree within the timeframe specified in the academic
program as registered with the commissioner. Provided, however, that:
(i) for four-year programs, students who
reach their junior year status upon first-time enrollment because of college
credits earned during high school may declare a major when they matriculate as
a first-time college student. However, such students must declare a major
within 30 days of the end of the add/drop period in the semester after the one
within which the student reached their junior year status. Junior year status
is determined by the institution.
(ii) for 2-year programs, students who reach
their sophomore year status upon first-time enrollment because of college
credits earned during high school may declare a major when they matriculate as
a first-time college student. However, such students must declare a major
within 30 days of the end of the add/drop period of the next semester after
reaching sophomore-year status. Sophomore year status is determined by the
institution.
(2) In each
case, the cumulative transcript for the student must designate the student's
enrollment in a program that has been registered by the State Education
Department and appears on the Inventory of Registered Programs as a program
eligible for State student aid. While a declaration must be made at specified
points as noted above, students may change their choice of major during their
program of study.
