New York Codes, Rules and Regulations
Title 8 - EDUCATION DEPARTMENT
Chapter II - Regulations of the Commissioner
Subchapter F - Private Schools
Part 126 - Licensed Private Career Schools Or Licensed Private Schools
Section 126.9 - Catalogs

Universal Citation: 8 NY Comp Codes Rules and Regs ยง 126.9

Current through Register Vol. 46, No. 12, March 20, 2024

(a) Each licensed private career school shall publish a catalog or bulletin, which shall be furnished to each prospective or enrolled student, which shall include the following:

(1) identifying data, such as volume number and date of publication;

(2) names of the school and its governing body, officials and faculty, and other instructional personnel and their qualifications;

(3) a calendar of the school showing legal holidays, beginning and ending dates of each quarter, term, or semester, and other important dates;

(4) school policy and regulations on enrollment with respect to enrollment dates and specific entrance requirements for each course;

(5) school policy and regulations relative to leaves of absence, class cuts, makeup work, tardiness and interruptions for unsatisfactory attendance;

(6) school policy and regulations relative to standards of progress required of the student by the school. Such policy shall define the grading system of the school, the marking periods used at the school, the minimum grades considered satisfactory, conditions for interruption for unsatisfactory grades or progress; and shall describe the probationary period, if any, allowed by the school, conditions for reentrance for those students dismissed for unsatisfactory progress, and the student progress records kept by the school and furnished to the student. Such standards of progress shall conform with the requirement set forth in section 126.4 of this Part;

(7) school policy and regulations relating to student conduct and conditions for dismissal for unsatisfactory conduct;

(8) a detailed schedule of fees or charges for registration, tuition, books, supplies, tools, student activities, laboratory use, rentals, deposits, uniforms, equipment, taxes and all other charges associated with the program;

(9) school policy and regulations relative to the refund of the unused portion of tuition, fees and other charges in the event the student does not enter the course, or withdraws or is discontinued. Catalogs shall contain the following statement "the failure of a student to immediately notify the school director in writing of the student's intent to withdraw may delay a refund of tuition to the student pursuant to section 5002(3) of the Education Law";

(10) a description of the available space, facilities and equipment including any special facilities and services available to students with disabilities or handicapping conditions;

(11) a description of each course or curriculum including program objectives, the length of the total program and, if applicable, the length and description of the individual courses within the curriculum;

(12) school policy and regulations relative to granting credit for previous educational training;

(13) financial assistance information to be disseminated to enrolled and prospective students, including:
(i) a description of all State, Federal and school financial aid programs including scholarship or grant programs offered by the school. Such description shall also include the procedures for the preparation of forms to apply for such aid, student eligibility requirements, and criteria for selecting recipients and determining the amount of a student's award. Standard current descriptions of State and Federal financial assistance programs will be provided by the Education Department in cooperation with the Higher Education Services Corporation to the schools subject to the provisions of this Part. Such descriptions, or other equivalent descriptions providing the required information, along with current procedures and definitions related to emancipated student status, shall be provided by the schools to enrolled and prospective students. Where summary information is provided, a school office where detailed information can be obtained shall be identified;

(ii) a statement of the rights and responsibilities of students receiving financial aid under the programs listed above. This information shall include:
(a) criteria for continued eligibility for each program, including the financial conditions which must be met;

(b) criteria for determining that a student is in good standing and maintaining satisfactory progress in his course of study, and the criteria by which a student who has failed to maintain satisfactory progress or good standing may reestablish his or her eligibility for aid;

(c) the means by which payment of awards will be made to students, and the frequency of such payment;

(d) the terms, and expected schedules, of repayment of any loan received by a student as a part of the student's financial aid; and

(e) the general conditions and terms of any employment provided to a student as part of the student's financial aid;

(iii) the designated employee or group of employees, by title, who are available to assist students in obtaining the information specified above.

(14) data regarding student completion and job placement as set forth in subdivision (f) of section 126.10 of this Part for the two most recent reporting periods. Such reporting periods shall be defined by the commissioner;

(15) the pass rate of the school's graduates for any license or certificate examination required by the State for employment in a specific vocational, trade or career field for which the school provides training programs. Such information shall be for a reporting period defined by the commissioner;

(16) the names of associations, agencies or governmental bodies which accredit, approve or license the school;

(17) a description of the complaint procedures pursuant to section 5003 of the Education Law;

(18) a description of the process for obtaining a tuition refund from the tuition reimbursement fund pursuant to section 5007 of the Education Law;

(19) a weekly tuition liability chart for each program that indicates the amount of refund due the student in the event of withdrawal; and

(20) such other information as the commissioner may require.

(b) Each school catalog or bulletin shall be approved by the commissioner prior to its use, except as provided in section 5002(5)(f) of the Education Law.

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