Current through Register Vol. 46, No. 52, December 24, 2024
(a)
Use of library materials at the State Library. All adults may use the resources
of the State Library onsite for reference purposes during the hours that the
library is open to the public.
(b)
Borrowers. After registering and being approved for borrowing privileges, in
the manner as established by the assistant commissioner for libraries or his or
her designee, the following may borrow any circulating library material,
provided that they comply with the provisions of this section and any other
library rules in effect:
(1) Official.
Members of the Legislature; Regents of the university; judges of the Court of
Appeals; justices of the Supreme Court; heads of State departments, commissions
and institutions; and local government historians may borrow circulating
materials. Permanently appointed State employees may borrow such material under
either of the following conditions:
(i)
through a library established by a State department or agency, or a library
representative designated by the head of a department or agency; or
(ii) to an individual upon registration with
the library with proof that the individual is a permanent employee of State
government.
(2)
Professional. New York State licensed physicians and attorneys admitted to
practice in New York State, who are residents of New York State, may borrow
materials.
(3) Institutional. All
institutions in the university, registered or accredited by the Regents, and
institutions maintained by Federal, State and local governments, and such other
libraries as may be so designated by the assistant commissioner for libraries,
may borrow from the State Library through library systems or other access
points so designated by the assistant commissioner for libraries.
(4) New York State residents. Individuals may
have access to the collections of the State Library through the institutions
listed in paragraph (3) of this subdivision or, New York State residents 18
years old and older upon proof of residency may borrow circulating library
materials if borrowed onsite.
(5)
Special permission. Individuals or agencies that do not have access to library
services through the means described above may be granted permission to borrow
from the State Library, for a limited period, at the discretion of the
assistant commissioner for libraries or the director of the State
Library.
(c) Loans. All
individual borrowers and libraries are responsible for material borrowed until
the material is returned and for any charges incurred for lost or damaged
material.
(1) Lending period. The normal loan
period for individual borrowers is four weeks and for libraries is six
weeks.
(2) Renewal. Material may be
renewed for a period of four weeks. However, prior reservation by another
patron will take precedence over renewal.
(3) Recall. All library materials are subject
to recall at any time and, when recalled, must be returned at once.
(4) Library materials not returned. Any
library materials not returned within six weeks after the date due may be
considered lost and the borrower required to pay replacement and processing
costs.
(5) Fines. Any library
materials borrowed by New York State residents under paragraph (b)(4) of this
section that are not returned on or before the due date are subject to a fine.
Upon application for a borrower's card, applicants will be informed of the
current fine schedule.
(6)
Penalties. Violation of the provisions of this subdivision may result in
suspension of loan privileges. Persistent violation of the provisions of this
subdivision shall result in permanent suspension of loan privileges.
(7) Reserves. Library materials, except those
which are deemed restricted under this Part, may be reserved. When reserved
material becomes available, the requesting library or individual will be so
notified. Reserved material will not be held longer than a week after date of
notification.
(d)
Interlibrary loans to libraries outside New York State. Materials not readily
available elsewhere will be lent when possible to libraries in other states.
The assistant commissioner for libraries may enter into reciprocal borrowing
arrangements with other libraries or groups of libraries. Individuals in states
other than New York State may borrow material through interlibrary loan at
their local library.
(e) Restricted
materials. Restricted materials shall include:
(1) reference books or books and other
material in great demand at the State Library, which are lent only under
conditions specified by the library;
(2) most periodicals and newspapers, bound
and unbound, which are not available for loan, except that microformat of these
materials may be loaned under conditions specified by the library;
(3) manuscripts and books of exceptional
rarity or value, which may be used only in the library;
(4) genealogies and local histories, which
will be lent only when the library owns duplicate copies in good
condition;
(5) materials of such
fragility, rarity, size or other consideration as to be unsuitable for use
outside of the building. The assistant commissioner for libraries may establish
terms and conditions for the loan of other materials in special collections of
the library;
(6) copy one, or the
only copy of a particular State document.
(f) Loan of manuscripts. Manuscripts which
are in the custody of the State Library may be loaned to local historical
associations, museums, libraries or other responsible educational organizations
upon terms and conditions set forth in an agreement between the department,
acting through the assistant commissioner for libraries, and the organization
requesting the loan, except that loans of the following shall be subject to
approval by the Regents:
Journal of the Albany Congress of 1754 (Albany Plan of
Union)
Autographs of Signers of Declaration of
Independence--Special Collection
Washington Relics, as Authorized to be Purchased for the
State Library, Chapter 715, Laws of 1871, and Listed in the Annual Report of
the Library for 1873
President Lincoln's First Emancipation Proclamation,
September 22, 1862-- Original Draft
