New York Codes, Rules and Regulations
Title 8 - EDUCATION DEPARTMENT
Chapter II - Regulations of the Commissioner
Subchapter D - Libraries
Part 90 - Public And Free Association Libraries
Section 90.5 - Reference and research library resources systems
Universal Citation: 8 NY Comp Codes Rules and Regs ยง 90.5
Current through Register Vol. 46, No. 39, September 25, 2024
(a) Governance.
(1) The trustees shall employ a full-time
director who is a trained professional librarian and who has had at least eight
full years of post-masters of library science professional library experience,
at least two years of which shall have been in an administrative capacity, or
equivalent experience as determined by the commissioner, and who holds, or is
eligible for, certification under section
90.7 of this Part.
(2) Prior to commencement of his or her
duties, the treasurer of a reference and research library resources system,
appointed pursuant to section
90.6(c)(1) of this
Part, shall be bonded with such penalty and sureties as the board shall direct
and approve.
(3) Voting. Each
voting member institution of a reference and research library resources system
shall have one vote in the election of each trustee at the annual meeting, and
each member institution shall designate an official representative who shall
have the authority to cast the member institution's vote.
(b) Membership.
(1) Each reference and research library
resources system shall include all public library systems which provide service
within the area served by the system and which have applied for membership and
all school library systems some part of which falls within the area served by
the system and which have applied for membership.
(2) Each reference and research library
resources system may also include public, school, free association, hospital,
and Indian libraries, libraries of educational agencies, libraries of nonprofit
organizations, and other special libraries that provide service within the area
served by the system, provided they meet the criteria for membership approved
in the annual report except that no public, free association or Indian library
which is not a member of a public library system or school library which is not
a member of a school library system shall be eligible for membership in a
reference and research library resources system.
(c) Plan of service.
(1) Each reference and research library
resources system shall submit for approval by the commissioner a plan of
service in a form and by a date prescribed by the commissioner. Such plan shall
be developed and kept current through revisions made with the ongoing
participation of members in the region. The plan of service defines the mutual
commitments, responsibilities and obligations of the reference and research
library resources system and its members in meeting the service needs of the
area served and statewide library service goals.
(2) In addition to the information required
by paragraph d of subdivision 2 of section
272 of the
Education Law, the plan shall include, but need not be limited to:
(i) a description of programs to meet needs
in services, materials and facilities;
(ii) a description of the system's efforts to
maximize and leverage local resources, responsibility, initiative and support
of library services. State aid should be used in the stimulation of local
efforts, but not as their substitute;
(iii) an assurance that public funds will be
utilized economically and efficiently;
(iv) the means by which the system will
assure compatability of its computerized and other technical operations with
those of other library systems in the State and the New York State
Library;
(v) the identification of
special client groups, their needs, and the means for meeting these
needs;
(vi) a description of the
means for locating library materials within the system area and the procedures
for accepting, verifying and responding to loan requests, including
delivery;
(vii) an indication of
the manner in which the reference and research library resources system
strengthens the programs of its members;
(viii) evidence that all types of members in
the region participate in the development of the plan and that the plan
balances the needs of all types of members; and
(ix) activities involving professional
development, education, and training.
(d) Reports. No later than September first, each reference and research library resources system shall transmit to the department, on forms prescribed by the commissioner, an annual report for the 12-month period ending the previous June 30th.
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