New York Codes, Rules and Regulations
Title 7 - DEPARTMENT OF CORRECTIONS AND COMMUNITY SUPERVISION
Chapter VIII - Institutional Programs
Part 722 - Forwarding Incarcerated Individual Mail
Section 722.5 - Procedure-forwarding of mail (correspondence unit)

(1) An employee designated by the superintendent shall provide transferring inmates with a change of address order, form 2101, to be sent to the correspondence unit of the transferring facility.

(2) The correspondence unit of the transferring facility shall, upon notification via the facility "Change Sheet," pull the file card(s) for the inmate(s) transferred from the active file noting facility transferred to and refile in the transfer file.

(3) Forward all first-class, legal mail, and applicable magazines and newspapers to the incarcerated individual at his/her new facility by adhering a new address label to the envelope.

(4) If a completed change of address order, form 2101, is filled out at the facility or received from the incarcerated individual after transfer, transfer all other forwardable mail as specified by the incarcerated individual. The receiving facility shall pay any postage due and debit the incarcerated individual's account or encumber it if the incarcerated individual does not have enough money to cover the charges.

(5) If the incarcerated individual refuses to guarantee postage for some or all personal third class mail, it will be disposed of, as it cannot be returned to the post office in bulk.

(1) When the inmate to be released signs for his/her property, he/she shall be given a change of address order, form 2101, and instructed to complete it and turn it in when the inmate picks up and signs for his/her money.

(2) As the inmate signs for his/her money, he/she shall be given the opportunity to file a change of address order, form 2101, with the correspondence unit.

(3) If the inmate files a change of address order, form 2101, the correspondence unit shall:

(4) If a completed change of address order, form 2101, has not been filed:

(1) The correspondence unit, upon notification via the facility "Change Sheet" placing an inmate on out-to-court status, shall hold all mail received for that inmate until such time as:

(2) Upon receipt of a completed change of address order (form 2101), the correspondence unit shall forward all mail to the address indicated on the form.

(3)

(1) Mail for inmates confined to a local hospital shall be hand-delivered from the facility to the hospital by the supervisor in charge of the hospital detail on his inspection tour or by any employee assigned to visit the hospital.

(2) The correspondence unit shall, upon receipt of a completed change of address order (form 2101), forward all mail received for an inmate confined to a hospital (other than local) to the address indicated on the form.

(3) If the inmate has not filed a change of address order (form 2101), all mail, including legal mail, will be held until the inmate's return. The senders of legal mail shall be advised by form letter (see section 722.7[b] of this Part) that the inmate is temporarily absent from the facility and that the legal mail received for the inmate will be held until the inmate's return.

(1) If the inmate files a change of address order, form 2101, the correspondence unit shall:

(2) If a completed change of address order, form 2101, has not been filed, stamp all first class and forwardable mail received for that particular inmate "Not Here" and return to the post office. Dispose of non-forwardable second and personal third class mail for that particular inmate.

(1) With a completed change of address order, form 2101, on file:

(2) Without a completed change of address order, form 2101, on file, return the package to sender.

(3) Notwithstanding the provisions of this section, packages shall not be forwarded to inmates in work release facilities. If a change of address order indicates a work release facility, the package should be returned to the sender.