New York Codes, Rules and Regulations
Title 7 - DEPARTMENT OF CORRECTIONS AND COMMUNITY SUPERVISION
Chapter VIII - Institutional Programs
Part 720 - Inmate Correspondence Program
Section 720.3 - Outgoing mail
Current through Register Vol. 44, No. 38, September 21, 2022
An inmate may submit correspondence to be sent to any person or business, subject to the conditions and limitations herein.
(a) Negative correspondence and telephone list. Whenever the recipient of inmate correspondence indicates, in any manner, that he or she does not wish to receive further correspondence from the inmate, the correspondence unit, the package room, the Deputy Superintendent for Security, the Supervising Offender Rehabilitation Coordinator, the Facility Community Supervision Office and the inmate shall be notified. Departmental Form 3402 shall be used for notification. A copy will be filed.
(b) Advance approval. Correspondence by an inmate to the following persons requires special advance approval.
(c) Except for oversize envelopes and parcels, inmate-to-inmate correspondence, and correspondence specified in section 721.3(a)(2) of this Title, outgoing correspondence may be sealed by the inmate.
(d) Oversize correspondence, defined as mail which cannot be enclosed in a standard business envelope, shall be inspected in the presence of the inmate by a designated security staff person for the presence of contraband.
(e) Outgoing correspondence, except as specified in section 721.3(a)(2) of this Title, shall not be opened, inspected, or read without express written authorization from the facility superintendent.
(f) All outgoing inmate mail will be stamped with the name and address of the correctional facility from which it is being sent and a postage meter star symbol.
(g) Outgoing mail should include the full address of the person to whom it is addressed. It should include the name, street address, city, state, and ZIP code. Inmates shall not submit correspondence to be sent to a post office box without a specifically identified addressee; the addressee (either a person or a business) shall be clearly identified. An insufficiently addressed envelope shall be opened to ensure that the letter is returned to the originator.
(h) An inmate may use envelopes and writing paper provided by the facility, or personal writing paper. Any printing on personalized writing paper is limited to the inmate's commitment name (unless the inmate's name has been legally changed), department identification number, and facility address. Personalized writing paper (not envelopes) may be ordered by the inmate from a commercial source.
(i) It is the responsibility of each inmate to print or type his or her return address on the front upper-left-hand corner and on the back flap of each outgoing envelope exactly as illustrated below. The inmate shall use his or her commitment name unless it has been legally changed. Failure to include all return address information in the order indicated may result in the opening and return of the mail to the inmate. If the correspondence unit is unable to identify the inmate sender, the mail will be destroyed by the facility.
New York State
Great Meadow Correctional Facility Department of Corrections and Community
Box 51 Supervision
Comstock, New York 12821-0051 John Doremi, 78-X-999
John Doremi, 78-X-999
(Envelope - front - upper left) (Envelope - back flap - centered)
(j) A facility may restrict what appears on the outside of an outgoing envelope.
(k) Inmates shall not conduct a mail-order or other business while under the custody of the department. Superintendents may direct administrative services, program services, or security services deputies to monitor correspondence patterns and financial accounts to detect any irregularities which would indicate this type of activity. Violation of this policy by an inmate may result in disciplinary action and/or the monitoring of outgoing correspondence for a specified period of time.
(l) Inmates shall not use their correspondence privileges to solicit or otherwise commercially advertise for money, services, or goods.
(m) Correspondence privileges shall not be used by an inmate to engage in any form of gambling or to participate in any lottery, sweepstakes, or chain letter operation.
(n) An inmate may send, at his/her own expense, a certified or registered letter, and the inmate upon request will be provided with a "return receipt" after delivery has been made.
(o) An inmate must request and pay for certified or registered mail service in order to have a valued personal document mailed out from personal property secured by the facility inmate records coordinator. Whenever such mail is prepared and sent by the I.R.C., a copy of the disbursement form and postal documentation showing the item has been sent will be filed in that inmate's personal property folder. If a "return receipt" has been requested as part of the postal service, it shall go directly to the inmate.
(p) An inmate shall not include any written material in outgoing mail not specifically intended for the addressee identified on the exterior of the envelope. Likewise, an inmate shall not include in outgoing mail any written material for an inmate not specifically identified as the sender on the exterior of the envelope. This practice, sometimes known as "kiting" may be the basis for disciplinary action.
(q) Outgoing correspondence that does not comply with this Part will be opened and returned to the inmate. The correspondence unit shall indicate the reason for return.