New York Codes, Rules and Regulations
Title 5 - DEPARTMENT OF ECONOMIC DEVELOPMENT
Chapter IX - State Travel Guide
Part 80 - State Travel Guide
Section 80.8 - Contractual information

Universal Citation: 5 NY Comp Codes Rules and Regs ยง 80.8

Current through Register Vol. 46, No. 12, March 20, 2024

A contract detailing the responsibilities of the department and the publisher will be drafted by the department. The contract term shall be for two years, with an option to extend for one additional year at rates to be negotiated. After the department and the publisher execute the contract, it shall be submitted for approval to the Attorney General' s Office and the Office of the State Comptroller. The contract shall address, but not be limited to, the following issues:

(a) services to be provided by the publisher;

(b) reports required, which shall include, but not be limited to, weekly inventory reports of collateral materials, monthly progress reports setting forth activities per departmental campaign for the preceding month, and quarterly activity and financial reports;

(c) payment for services to be performed; such payment shall be made upon receipt of monthly progress reports and duly authenticated invoices/vouchers detailing expenses; and

(d) subcontracts or purchases after contract is awarded, which are over $2,500, and which shall adhere to the following:

(1) subcontracts or purchases which are sole sourced shall include a detailed justification for sole sourcing; and

(2) subcontracts or purchases which are competitively bid shall include bids from a minimum of five qualified firms, and the lowest responsible bidder shall be accepted; and

(e) minority and women-owned business enterprise commitments, which require the publisher to use its best efforts to solicit and obtain the participation of certified minority and women- owned businesses on the contract and to periodically report on such efforts.

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